AGM Finance and Account

Job Description:

Key Areas, Roles and Responsibilities:
A. General Accounting and Taxation
    ? Investigate, develop, implement and maintain internal systems to generate reports.
    ? Ensure that there is an effective system for accurate, reliable and timeous financial reporting.
    ? To manage, prepare and ensure completion of monthly / quarterly /annual business and financial reviews in time with accuracy in lines with the Accounting Standards.
    ? Submit financial reports to stakeholders within the deadline
    ? Ensure completion of all formalities with respect to TAX Audit, Cost Audit (if applicable)
    ? Ensure compliance with direct and indirect tax Laws, preparation and maintenance of all documentation including govern computation, payment and return filing for TDS, GST,                    issuance of TDS certificate and Form C, oversee GST credit utilization, filing of returns, payment of tax etc.
B. Treasury/Cash Management
   ? Develop procedures detailing the compilation of short, medium and long term cash flow
   ? Oversee the monitoring of the cash flow position and all the cashbook functions of the company on a daily, weekly and monthly basis.
   ? Preparation and submission of applications to Banks, Financial Institutions for financial assistance in form of Term Loans, Short Term
       Deposits etc. and timely follow up for necessary sanctions, documentations and disbursements
   ? Procurement of Foreign Exchange Loans under different lines of credit and arranging guarantees from Financial Institutions for foreign
       currency loans in favour of foreign lenders
   ? Preparation and appraisal of working capital proposal
   ? Fixing up arrangements of working capital
   ? Bill Discounting and L/C backed Bill discounting at competitive interest rates
   ? Arranging Letters of Credit and Bank Guarantees, Suppliers' Credit, Buyers' Credit, Placement of commercial papers etc. as applicable.
   ? Assist in the development of policies, procedures and strategies on investment of surplus cash.
   ? Liaisoning with Senior Officials of Banks, Financial Institutions, Finance Companies, Mutual Funds, etc.
C. Assets management
   ? Develop and implement asset management policy.
   ? Review all asset management reconciliations.
   ? Ensure that Assets are accounted for in terms of GAAP in the accounting records.
   ? Develop procedures to assess the impairment, residual value and useful life of the assets
   ? Ensure carry out of physical verification of assets and preparation of assets valuation report and valuation of Assets for insurance purpose
   ? Petty cash management and daily reconciliation of cash with book balances
   ? Oversee physical verification of stock (Raw Materials and Finished Goods)and preparation stock auditor details
   ? Take responsibility for performing all insurance formalities - declaration, renewal, refund and claims, transit insurance
   ? Ensure adequate insurance coverage of the assets
D. Accounts Payable and Receivable
   ? Develop and monitor existing internal processes to ensure that suppliers are paid within timelines.
   ? Ensure timely & accurate processing of all invoices and payments of accounts payable, stores & freight bills, general expense & contractor bills, service PO and others           such as vehicles, TA bill, adjustment vouchers, salary, other cash & bank payment vouchers etc.
   ? Oversee sales invoicing, customer accounts reconciliation and bank reconciliation for collections from customers
   ? Ensure that monthly reconciliations are performed and reviewed timeously (debtor’s and creditors reconciliations, accruals and ledger accounts).
   ? Ensure MSME compliance
   ? Identify risks that can impact supplies and guide the department to develop mitigation plans based on risk and vulnerability analysis on spend areas
E. MIS, Budgeting, Costing & Reporting
   ? Assist in the compilation of the annual and multi term operating and capital budgets for the company.
   ? Monitor the income and expenditure by scrutinizing relevant information
   ? Provide input to ensure that effective budgetary control is occurring.
   ? To review overheads with all HODs on regular basis.
   ? Reconciliation/Cross checking of various data required for MIS.
   ? Determine as to whether Company’s resources are being utilized optimally and efficiently, perform root cause analysis, identify the underlying leakages, loopholes or causes of                     inefficiencies, recommend and execute risk aversion measures and cost savings.
   ? Responsibility for preparation and submission of MIS (Annual MIS for National Sample Survey, Sales Tax, GST, CMI data, etc.) to fulfil allinternal & government formalities
   ? Identification of the areas and Reporting risk issues to the Directors;
F. Audit and Risk Management
   ? Work closely with external and internal auditors where applicable.
   ? Ensure high-quality delivery and execution, review their scope & coverage, monitor reports on a regular basis,
   ? Identify key risk areas and maintain risk register, implement mitigating actions.
   ? Follow up on report closures, and engage remediation action of identified issues through continuous follow-up.
G. Corporate Planning & Systems
   ? Involved in corporate planning during organizational restructuring at all levels
   ? Implementing internal controls and checks for payment mechanism
   ? Involved in formulation of various SOPs, systems, policies, procedures, commensurate with the need of the company.
   ? Provide risk management and internal control leadership and support effective operating and designed controls, risk mitigation strategies and overall compliance with Companies     policies and procedures and all applicable statutory directives and regulations.
   ? Establish and maintain critical relationships throughout the organization as a means of obtaining information needed to perform functional duties, provide business advisory service             and to provide strategic recommendations.
   ? Should be solution-oriented and able to Partner with the Company whereby requiring to know and keep current on, what’s going on in the business and be able to use data and       i            insights to form conclusions and support decision-making
H. Compliance with Commercial Laws
    ? Ensuring the establishment and implementation of internal control systems for the maintenance of accounts and records as required under different statutes and regulations,      especially the Companies Act and other Secretarial procedures;
    ? Verifying compliance with financial statutory norms, internal processes, procedures and controls of the Government of West Bengal and Government of India including supervise and      ensure adherence to PF, Labour Law, etc.
I. Team Building
? Maintain an open-door policy with regard to subordinates to empower them to seek assistance and to motivate them when required
? Ensure functional capability development of subordinates by
    identifying training needs and designing training interventions and monitor adherence to the same.
? Conduct formal performance assessment of the subordinates and provide performance and developmental feedback
? Counsel and discipline subordinates if required