PA / EA - Ahmedabad

Job Description:

Duties and Responsibilities:-

# Maintain calendars - arrange, coordinate and prioritize complex scheduling and logistics
# Filter emails, highlight urgent correspondence and print attachments
# Diary keeping and dealing with appointments
# Travel Desk - Travel arrangements including flight, car, hotel booking etc for local and international travel 
# Schedule on behalf of MD meetings between him and his direct reports and the committees and groups to which he is a member
# Filter general information, queries, phone calls and invitations to MD by redirecting or taking forward such contact as may be appropriate
# Ensure MD is fully briefed on, or prepared for, any engagements he is involved in
# Keep and maintain an accurate record of papers and electronic correspondence on behalf of MD
# Minute general meetings as required and complete research on behalf of MD
# Ensure guests meeting with MD are well taken care of
# Provide a service that is in line with MDs work habits and preferences. 

# To coordinate with all department and summarize all date and submit to CMD.

Additional Responsibilities:
# Ensuring that MD's cell phone, credit card bill etc are paid on time
# Liaise with MDs bank representative to get all the banking work done in time 
# Finding out important events and functions MD should be aware of and may want to attend including meetings, outings, exhibitions and conferences (both local and international)
# Make sure all air miles are claimed for trips MD makes
# Checking and topping up MD's stationery supply
# Maintain and update a catalogue of books, magazines and all other source materials for MD
Assisting in other official or personal tasks and errands as they may be assigned.