Admin Assistant

Job Description:

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Virtual Assistant or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

•  Answer and direct phone calls
•  Organize and schedule appointments
•  Plan meetings and take detailed minutes
•  Correspondence over emails with internal and external stakeholders
•  Drafting memos, letters, faxes and forms
•  Assist in the preparation of routine scheduled reports
•  Develop and maintain a documentation and record keeping system
•  Update and maintain office policies and procedures
•  Order office supplies and research new deals and suppliers
•  Maintain contact lists
•  Book travel arrangements
•  Submit and reconcile expense reports
•  Provide general support to visitors
• Overseeing the hospitality at the company 
•  Act as the point of contact for internal and external clients
•  Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
•  Contribute to team effort by accomplishing related results as needed
•  Any other task as directed

Requirements and skills

•  Proven 1-2 years of experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
•  Knowledge of office management systems and procedures
•  Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
•  Excellent time management skills and the ability to prioritize work
•  Attention to detail and problem solving skills
•  Excellent written and verbal communication skills
•  Strong organizational skills with the ability to multitask
•  High School degree; .Additional qualification as an Administrative assistant or Secretary will be a plus