EA to CEO / EA To Director

Job Description:

We are seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer (CEO) in managing schedules, coordinating meetings, and ensuring seamless day-to-day operations. The ideal candidate will work closely with key stakeholders, maintain critical reports, and uphold confidentiality while facilitating efficient decision-making.

• Calendar & Schedule Management: Support the CEO by managing schedules, meeting requests, reminders, travel arrangements, and personal tasks.
• Executive Support: assist in the CEO’s daily operations, ensuring seamless coordination and execution of tasks.
• Stakeholder Coordination: Collaborate closely with all Heads of Departments (HODs) to streamline communication and follow-ups.
• MIS & Reporting: Prepare and analyze Management Information System (MIS) reports and other critical data to aid strategic decision-making.
• Departmental Follow-ups: Conduct regular follow-ups with different departments to track progress on key initiatives.
• Meeting Management: Draft minutes of various meetings, ensuring accuracy and timely circulation.
• Meeting Trackers: Maintain trackers for periodic meetings across key stakeholders, ensuring timely execution of action points.
• Follow-ups & Reporting: Regularly follow up with stakeholders, updating and managing meeting trackers to ensure accountability.
• Confidentiality & Integrity: Uphold the highest level of confidentiality in all activities related to the CEO’s office.

Desired Profile / Criteria / Skills :

• Education & Experience: Any graduate with a minimum of 3 years of experience in an Executive Assistant (EA) role.
• Communication Skills: Excellent verbal and written communication skills.
• Stakeholder Management: Strong ability to coordinate and engage with internal and external stakeholders effectively.
• Advanced Excel Proficiency: Hands-on experience in MIS reporting, data analysis, and dashboard management.
• Flexibility & Commitment: Willingness to stretch beyond regular working hours as per the needs of the CEO’s office.
• Negotiation Skills: Strong negotiation and problem-solving abilities to manage tasks efficiently.