Operation Executive

Job Description:

• Responsible for handling reception, keeping record of important calls, taking care of guest, Transfer the call To Relent Person  looking after Inward, Outward Courier, managing front office desk.
• HR and admin activities .
• Attendance Register, visit register and managing front office desk. 
• Look after Office admin .
• Communication with the clients .
• Respond to public inquiries.
• Follow up with clients.
• Check, Sort & forword e-mails.
• Responsible for monitoring of housekeeping staff &  handling Telephone, courier, printing, scanning and other routine administrative work. 
• Documentation.
• Other Work As Per Instructions.
• Take up other duties as assigned (travel arrangements, schedules etc.
• Problem-solving skills.
• Customer service orientation .
• Prepare outgoing mail by drafting correspondence, securing parcels etc.
• Answer questions and address complaints .
• Monitor office supplies and place orders when necessary.
• Monitor office expenses and costs.
• Excellent knowledge of MS Office (especially Excel and Word) .
• Coordinate and organize department related special events .
• Assist Manager in scheduling conference calls and making travel arrangements. 
•  Maintain all department information confidential and secure. 
• Respond to work requests from department staffs in timely and accurate manner.
•  Assist Manager in preparing and maintaining meeting materials, business
•  Presentations and other department files. 
•  Provide general administrative and clerical support. 
• Making delivery challan  .
• Recovery of payments  .
• Developing and implementing purchasing strategies.
• Managing the maintenance of office/manufacturing equipment and machinery.
• Ensuring that all procured items meet the required quality standards and specifications.
• Working to improve purchasing systems and processes.
• Coordinating with inventory control to determine and manage inventory needs.
• Supervising the day-to-day operations of the administrative department and staff members.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
•  Work as salse coordinator .