PA to MD -Pharmaceuticals Mfg

Job Description:

Job Description :

Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.

? Manage Director’s travel arrangements (including visas/accommodation).

? Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.

? Maintain Director’s office systems, including data management and filing.

? Maintain records of Director’s contacts.

? Screen calls, enquiries and requests, and deal with them when appropriate.

? Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.

? Produce documents, briefing papers, reports and presentations for the Director.

? Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.

? Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.

? Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.

? Meet and greet visitors at all levels of seniority.

? Supervise all Trust incoming/outgoing mail.? Any other duties as may reasonably be required by the Director