Accounts Payable Clerk

Job Description:

Summary: Ensure vendor payments are accurate and timely while maintaining company policies and procedures.
Essential Duties and Responsibilities:
? Ensures accuracy of accounts payable data - 40%
a. Maintains accuracy of account classification in the general ledger
b. Verifies the accuracy of receipts or other supporting documentation prior to processing payments
c. Ensures required documents are properly approved
d. Protects operations by keeping financial information confidential
e. Assists General Ledger Accountant with account recoding as requested
f. Resolves account discrepancies by reviewing supporting documentation, investigating to collect any missing
information, and reports conclusions to the Accounts Payable Supervisor.
g. Provides assistance to General Ledger Accountant on any Sales & Use Tax issues or concerns
? Ensures accuracy of Vendor data - 10%
a. Maintains accurate and detailed records of vendor activity, which includes vendor files
b. Acquires W-9 forms from vendors as needed
c. Verifies 1099 status for applicable vendors
d. Reviews accuracy of Vendor Master records
e. Submits approved new vendor master requests and vendor change requests to GL accountant.
? Prepares payment of invoices - 25%
a. Verifies transaction information, maximizes discounts, schedules and prepares payment
b. Acquires appropriate approvals and signatures
c. Ensures timely distribution of checks
d. Retain payment support in the Vault or electronic filing system
? Reconciliation of Vendor Activity- 5%
a. Reconciles vendor statements with account status
b. Researches and resolves any discrepancies
? Prepare wire payments as requested - 10%
a. Verifies bank account information
b. Prepares wire templates for review
c. Ensures required authorizations are in place
d. Prepares timely payment
e. Records accurate information in Infor M3
? Supports internal and external customer service- 10%
a. Understands and documents internal and external customer needs and expectations
b. Communicates to appropriate team(s) when an expectation will not be met

2

Essential Duties and Responsibilities (cont.):
• Contributes to the continuous improvement effort - 2%
a. Documents processes and procedures, eliminates non-value added activities, and participates in cross functional CI
teams
? Maintains professional and technical knowledge- 1%
a. Establishes personal networks, participates in professional societies, attends professional workshops and reviews
publications
? Contributes to team effort- 2%
a. Willing to attempt new assignments or fill in for others as needed; accomplishes other duties as assigned
Constant (over 66%)
? (Independence of Action)
Work progress is monitored by supervisor/manager; incumbent follows processes and procedures,
and may set priorities and organizes work within general guidelines established by
supervisor/manager.
Frequent (33%-66%)
? (Decision Making)
Decisions may affect a work unit or area within a department. May contribute to business or
operational decisions that affect the department.
? (Problem Solving)
Problems are varied, requiring analysis or interpretation of the situation. Problems are solved using
knowledge and skills, and general precedents and practices.
Occasional (10%-33%)
None – Supervisory Responsibilities
Non-Essential Job Functions
None
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
Knowledge, Skills and/or Abilities:
Knowledge-
Software-
Intermediate

a. ERP systems, Infor M3 (a plus)
b. Microsoft Office Suite (Word, Excel, Outlook)
c. Microsoft Teams

Skills-
Advanced

a. Clerical
Intermediate
d. Analytical
e. Process Management
f. Computer/Technical

Knowledge, Skills and/or Abilities (cont.):
Abilities (and/or General Traits)
? Strong work ethic
? Team player
? Customer focused
? Goal oriented
? Dedicated to continuous improvement

Must have Knowledge of - M-3 software