Personal Assistant to CEO

Job Description:

Skill :

• Very fluent in spoken and written English
• Computer literate – MS Office
• Has to be proactive, Organized and have a can do attitude.
• Outstanding organizational and time management skills

Personality profile:

• Works well under pressure
• Excellent organisational skills
• Ability to priorities
• Well-presented
• Eye for detail
• Understands the importance of discretion

Job Responsibility:
1. To act as a first point of contact between the CEO and Managers and
dealing with correspondence and phone calls
2. To proactively manage and coordinate the diary of the CEO by
prioritizing and arranging internal and external meetings, ensuring
appropriate briefing papers are prepared and provided.
3. Maintain effective filling and data storage including emails and
retrieval systems
ensuring the needs of the Chief executive are met.
4. To provide full personal assistant support by dealing with all
correspondence and calls, drafting routine letters to a high standard,
minute meetings, taking messages and other administrative tasks as
required to support the CEO.
5. To provide support for Manager’s meetings by ensuring meetings are
properly arranged and serviced. This will include drafting agendas,
collating papers and reports, taking minutes and following up action
points.Entering data, maintaining databases, and keeping records.
7. Liaising with internal departments, answering calls, and making travel
arrangements.
8. Managing internal and external correspondence on behalf of CEO.
9. Scheduling appointments, maintaining an events calendar, and
sending reminders.
10. Preparing facilities for scheduled events and arranging refreshments, if
required.
11. Observing best business practices and etiquette.
12. Efficient minute-taking in team and client meetings of all sizes
13. Writing up minutes and following up on action points
14. Clear and accurate typing up of all letters, memos, reports and similar
documents from shorthand notes
15. Saving and archiving, where necessary, all documents in the company
database
16. Occasional transcribing of dictation and voice memos
17. Implementing and maintaining an office filing system