Executive Assistant to CEO- Andheri

Job Description:

Key Responsibilities and KPI’s:

Administrative Support: 

• Manage the CEO's daily schedule, including scheduling appointments, meetings, and travel arrangements.
• Screen and manage phone calls, emails, and other correspondence.
• Prepare and edit documents, reports, and presentations as needed.
• Maintain accurate records and files, ensuring information is organized and easily accessible.

Communication and Liaison:

• Facilitate effective communication between the CEO and the executive team, staff, and clients.
• Draft and distribute official communications and announcements on behalf of the CEO.

Project Coordination: 

• Assist in the coordination of special projects and initiatives, often involving cross-functional teams.
• Conduct research and gather information to support decision-making processes.
• Track project milestones, deadlines, and deliverables.

Confidentiality and Discretion: 

• Handle sensitive and confidential information with the utmost discretion.
• Ensure that all interactions and communications maintain a high level of professionalism and confidentiality.

Meeting Support: 

• Prepare agendas, materials, and documentation for meetings attended by the CEO.
• Attend meetings as requested, take minutes, and follow up on action items.
• Ensure timely distribution of meeting minutes and follow-up tasks.

Travel Arrangements:

• Plan and coordinate the CEO's travel arrangements, including flights, accommodations, and itineraries.

Qualifications:

• Bachelor's degree in business administration or a related field is preferred. 
• Proven experience as an executive assistant or in a similar role, ideally supporting high-level executives.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Discretion and the ability to handle confidential information with integrity.
• Strong problem-solving skills and attention to detail.
• Flexibility to adapt to changing priorities and work independently.
• Knowledge of the commercial real estate industry is a plus