Data Entry Operator

Job Description:

Profile of Data Entry Operator

Job Title: Data Entry Operator

Department: Administrative/Operations

Reports to: Data Entry Supervisor/Manager

Job Summary: A Data Entry Operator is responsible for accurately entering and maintaining various types of data into computer systems. They play a critical role in ensuring the integrity and accuracy of organizational data, as well as supporting the efficient operation of the business. The Data Entry Operator works closely with other team members to ensure timely and accurate completion of data entry tasks.

Key Responsibilities:

1. Data Entry: Enter and update data accurately and efficiently into computer systems or databases using designated software or tools. This may include alphanumeric data, numeric data, customer information, inventory records, financial transactions, or any other relevant data.
2. Quality Assurance: Verify the accuracy and completeness of data entered, cross-checking against source documents or other data sets to identify and correct any errors or inconsistencies. Maintain a high level of attention to detail and ensure data integrity throughout the process.
3. Data Maintenance: Regularly update and maintain databases by adding, modifying, or deleting data as required. Ensure that data is properly organized, labelled, and categorized for easy retrieval and analysis.
4. Documentation: Prepare and maintain necessary documentation related to data entry processes, such as data entry logs, reports, and records. Generate reports or summaries as requested by supervisors or management.
5. Data Security: Adhere to strict data security protocols and maintain confidentiality of sensitive information. Comply with data protection regulations and internal policies to safeguard the privacy and security of data.
6. Time Management: Prioritize and manage multiple data entry tasks effectively, ensuring that deadlines are met. Collaborate with team members to ensure efficient workflow and timely completion of assignments.
7. Communication: Communicate with internal stakeholders or team members to clarify data requirements, resolve discrepancies, or address any data-related issues. Collaborate and provide support to other departments as necessary.
8. Process Improvement: Identify opportunities to streamline data entry processes and enhance efficiency. Suggest and implement improvements, such as automation or system enhancements, to optimize data entry procedures.
9. Rotation shift 9am to 6pm / 8:30pm to 6am

Qualifications and Skills:

• Graduation or equivalent educational qualification.
• Proven experience as a data entry operator or similar role.
• Proficient in using computer software, including data entry tools, spreadsheets, and databases.
• Excellent typing speed (35-40 w.p.m) and accuracy.
• Strong attention to detail and ability to spot errors or inconsistencies.
• Good communication skills and ability to collaborate effectively in a team.
• Should open to work in night shift on rotational basis