Assistant Manager- Logistics

Job Description:

General Requirement:

Experience in Domestic and EXIM logistics operations is must. 

Preferably should have worked in a transport company.

Minimum Exp. :8 to 10years’ and worked for EXIM freight forwarding, and Inland Logistics

Minimum Qualification: B.Com / M. Com

Have excellent written and verbal communication (English is must)

Well versed with excel.

Good coordination and interpersonal skills

Working effectively with little direction.

Roles & responsibilities

Conversant with all relevant commercial laws around EXIM, taxation, GST, Eway bill, Challans, Customs etc 

Experience in handling documents related to material dispatch and material inward.

Experience in handling Import/Export documentation. Making of Export Invoices, Packing list

Work closely with Sales, Purchase & Planning for smooth delivery of Logistics services. 

Organise any size vehicle for road transport PAN INDIA as and when required.

Process pickup and delivery instruction and receive offer for EXIM and Inland consignment

Liasoning, Negotiation and finalization of contracts with Sea/Air/Road forwardersfor EXIMand inland transports

Maintaining all Statutory requirements and records as per standard, law and regulations related to logistics.

Suggest on effective cost control measures & techniques in logistics viz. Export incentives and schemes etc.

Coordinate and Organise for dispatch through logistics/transporter/freight forwarder

Coordinate with factory team as per weekly packing plan and ensure timely dispatch as per plan.

Prepare invoice from ERP, attach T.C., Way bill and other required documents

For export dispatch - Prepare Export Invoice & Packing list from ERP

Prepare Certificate of Origin, Fumigation certificate and other standard export documentation

Take approval of accounts team on export documents, including EPCG license details, LUT no, MEIS scheme etc.

Submission of daily MIS to management regarding Dispatches, Collection, SO booked, Inquiries entered, Quotations submitted, Payment follow ups done

Take list of additional documents if any required from the designated freight forwarder/CHA and prepare documents accordingly

Take formal approval of customer on export invoice, packing list and COO

Coordinate with appointed freight forwarder for material pick up, documents required etc.

Take check list from freight forwarder and get the checklist verified from Accounts team

Confirm clearance of checklist to freight forwarder / inform corrections required.

In case of corrections ask for a revised checklist & get the same re-verified by accounts

In case of dispatch through sea, coordinate with freight forwarder for shipping bill, in case of by Air shipment receive Airway bill

Send shipping bill/airway bill & other related documents to Customer through courier, preferred way is to have this sent along with material itself

Send documents/Submit online/Send E-copy of dispatch documentation to customer for processing payment wherever applicable 

Attach scan copy of signed invoice, TC and BL/AWB/WB whichever is applicable to ERP briefcase at Invoice stage

Submit triplicate copy of invoice to accounts weekly, preferably once every 2-3 days

Follow up regularly for various outstanding payment release from customers as per Monthly Collection plan - Use ERP payment follow up letter

Update Supply reference list Weekly (to include the week's dispatches) including customer and project details

Make payment receipt entry in ERP weekly (against payments received )

Once per week (preferably Saturday/Tuesday) - Verify Payment entry list of ERP vs. Payment list of Tally and resolve differences if any

Once per week (preferably Saturday/Tuesday) - Verify Invoicing list list of ERP vs. Invoice list of Tally and resolve differences if any