We have an great opportunity with an MNC into Finance & Capital

Job Description:

We hope this message finds you well. We are currently seeking a dynamic and experienced individual to join our team as an Admin Executive. If you are passionate about administration, possess excellent organizational skills, and have a minimum of 4-5 years of experience, we would love to hear from you.

Position: Admin Executive

Location: Lower Parel

Qualification: Graduate

Work Timings: 09:30 am to 6:30 pm, 5 days a week

Salary: Best In Industry (on Talisman HR solutions payroll)

Role Summary:

Billing & MIS:

• Coordination with vendors, validation, and submission of invoices to the finance team.
• Maintain F&B Invoices payment tracker.
• Coordinating with the internal team for the renewal of AMC PO.
• Maintain CAM & Rental Charges of PT & PTA on a MOM basis.
• Prepare & Submit monthly & yearly vendor provision along with maintaining Payment tracker on a monthly basis.

Procurement:

• Making PR - PO of Service and material invoices by coordinating with internal departments.
• Make service entries for service and material invoices and submit for payment.
• Ensure filing records maintained time to time.
• Maintain smooth coordination with Vendor & Finance for speedy service for the organization.

Administration Support:

• Maintaining space allocation data of building offices & sharing it on MOM basis.
• Managing Parking Management for Floor Employees and sharing MIS on MOM basis.
• Organizing International SIM cards for Employees traveling for business trips, Bill settlements.
• Providing ID cards for all support staff and drivers at the location.
• Organizing the Stationery, Visiting Cards for Employees.
• Validate monthly actual expenses and update in Budget report.
• Prepare proposed Budget and submit for approval.
• Ensure that all AMC copies, Rate Contract, Guest House Agreement are kept up to date and available for audit and inspection.

Extra Activity & Coordination:

• Provided Support for outdoor event management as and when required.
• Coordinating for maintenance of the vehicles for its Service and Payments.
• Follow up with Vendors for outstanding reconciliation and NDC on a Half-Yearly basis.
• Prepare all documents for getting new COCP connection.
• FAR - Asset verification on an annual basis for Floor.
• Track the count of employees who traveled by Company Buses.
• Helping hand to the dispatch department for assisting in resolving billing-related queries.

If interested kindly confirm with your confirmation