Urgent opening for the post of Executive Assistant

Job Description:

Responsibilities
 Act as the point of contact among executives, employees, clients and other external partners
 Manage information flow in a timely and accurate manner
 Manage executives’ calendars and set up meetings
 Make travel and accommodation arrangements
 Rack daily expenses and prepare weekly, monthly or quarterly reports
 Oversee the performance of other clerical staff
 Act as an office manager by keeping up with office supply inventory
 Format information for internal and external communication – memos, emails, presentations, reports
 Take minutes during meetings
 Screen and direct phone calls and distribute correspondence
 Organize and maintain the office filing system
Requirements and skills
 Work experience as an Executive Assistant, Personal Assistant or similar role
 Excellent MS Office knowledge
 Outstanding organizational and time management skills
 Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
 Excellent verbal and written communications skills
 Discretion and confidentiality
 PA diploma or certification is a plus