Procurement Associate

Job Description:

• The role will focus on assisting Senior Buyer – EMO Procurement and implementing category initiatives with a primary focus on EMO Operations

• The role of the Procurement Associate is to assist in EMO Procurement activities in alignment with Sr Manager – EMO & NPS Procurement

• The role will utilize spend analytics, sourcing management processes and tools to rationalize supply base, negotiate all terms and conditions, secure signed contracts, manage key supplier relationships, ensure continuity of business.

• Collaborates with key stakeholders and works cross-functionally for EMO Procurement
• To ensure proper documentation of procurement activities done by EMO Procurement
• Sharing RM/ PM prices to all EMOs on monthly basis against their demand
• Handling all exceptions on payment average about 2-3 exceptions is cleared every day in SAP / STO/ Finance / AP Queries, Taxation, Operations etc
• Follow up on payments with Finance
• Follow up on NDCs with EMOs
• Supplier rating consolidation from all Stake Holders (Procurement, R&D, Packaging, Quality, Sustainability and Operations)
• Handling all Queries from EMOs and CFTs on EMO related to PO, invoice, price, TDS certificate etc
• Updating PIR for all Hygiene SKUs on monthly basis about 120+ SKUs
• MDM request for all changes of Bank mandate, email address, name change, new supplier etc
• Approval matrix change request as per Organization changes is maintained by raising Assist request
• Stake Holder Management with RM/ PM / NPS buyers, Operations, Packaging, Finance, Quality and NPI
• Average about 5-8 PRs / PO is raised on monthly basis including trials, write off, samples, etc
• Follow with all approval holders to clarify and get their approvals on POs / Kissflow etc
• GRNs for all POs created is done by verification of invoice, rate . value etc
• Follow up with EMOs to share vendor account statement to AP Queries on periodical basis
• Follow up with EMOs on finance data for reconciliation like RM/PM register, production report etc
• Preparation of Monthly report for Production / GRN
• Maintaining and coordinating with Legal, EMO, and signing authorities in Managing Supply Agreements
• Arranging samples for any CFTs as and when required with PO / without PO
• Any other data requirement from EMO regarding Power consumption, CAPA points etc…
• Coordinate with MDM and NPS team for material code and price
• To establish and provide NPS reports on weekly & Monthly basis.
• Execute vendor registration process
• To extract data from SAP & ARIBA portal for analysis.

• Works closely with country key stakeholders in understanding needs, objectives and priorities to optimise total cost, quality and service.

• Collaborates with key stakeholders and works cross-functionally in developing and executing sound sourcing strategies in partnership with internal stakeholders and vendors.

• Becomes a key member of South Asia procurement team that will drive sustained performance and improve procurement effectiveness.

• Accountable to continuously improve supplier performance including service and quality.

• Identifies and monitor risks and opportunities related to each category. Drive the organisation to mitigate identified risks and to quickly implement opportunities adopting creative solutions.

• Design, verifies and amends contracts in conjunction with Legal Dept. Special attention is dedicated to protect intellectual property, minimise liabilities, exclusivity period of innovation, ensure availability and cost improvement.

• Minimum 5-7 years of experience in procurement function with proven category management expertise, ideally with exposure across Direct Procurement Categories
• Familiar with leading complex, cross-functional, sourcing projects.

• Degree qualified preferably in Engineering, Manufacturing, Finance, Business or other relevant discipline. MBA advantageous

• Ability to work in a truly global organisation. Proven experience in working in a fast moving and result driven environment which demands to work under pressure.

• High degree of fluency of English is required for negotiations and internal communications. Knowledge of other languages is a plus.

• Unsurpassed negotiation techniques with exceptional interpersonal and relationship building skills

• Knowledge of procurement processes and policies.
• Knowledge of relevant supply environment
• A sound knowledge of the categories listed above
• Knowledge of Effective Contracting
• Knowledge of ERP & e bidding systems
• Ability to proactively develop alternatives – have a method for quickly generating ideas, evaluating options, making choices.
• Ability to drive continuous improvement, streamline work and eliminate low-value or redundant activities.
• Ability to make sound decisions, quickly, with the best information available.
• Resilience and the ability to manage crises
• Must possess strong sense of business ethics, integrity, commitment and responsibility