Executive Assistant

Executive Assistant to Business Head

1 Nos.
76762
Full Time
1.0 Year(s) To 3.0 Year(s)
4.00 LPA TO 4.50 LPA
Admin/Secretarial/Front Office
Printing/Packaging
Any - Any Graduation; MBA/MMS/MPM/PGDM - HR/Industrial Relations
Job Description:

S. No.

Job Posting Details

Details

1.

Designation :

Executive Assistant

2.

Reporting To :

Business Head

3.

Location :

Yamunanagar near Chandigarh

4.

Education and Experience :

Any Bachelor’s degree but MBA required

Minimum 1- 3 years of relevant work experience

5.

Skills

  • Proven experience in a similar administrative or managerial role.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal abilities.
  • Proficient in Microsoft Office & Google Suite.
  • Attention to detail and ability to multitask.
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong problem-solving and decision-making skills.
  • Knowledge of business operations and administrative procedures.

 

CORE COMPETENCIES  

·         Organization and Time Management

·         Communication Skills

·         Attention to Detail

·         Problem Solving

·         Relationship Building

·         Confidentiality and Discretion

·         Adaptability and Flexibility

·         Technology Proficiency

·         Resource Management 

·         Proactive Approach

·         Decision Making

·         Leadership Skills

6.

Company profile

Ballarpur Industries Limited (BILT) is a subsidiary of FINQUEST FINANCIAL SOLUTIONS PVT. LTD.

Finquest is focused on offering customised structured solutions to meet the funding requirements of small and mid-sized corporates. Fin quest has financed corporates across varied industries including real estate, textiles, paper, financial services IT solutions etc. It’s group of companies include:
Dig jam Limited, Reid & Taylor, S Kumar’s & Premier Tissues India Limited

7.

Job Profile

We are seeking a highly organized and proactive Executive assistant to support the efficient functioning of our organization. She will be responsible for a range of administrative and coordination tasks, ensuring smooth operations and effective communication between various stakeholders. The ideal candidate should possess excellent organizational and communication skills, be detail-oriented, and be capable of multitasking in a fast-paced environment.

 

1. Meeting Management:

·         Prepare minutes of meetings and distribute them to relevant stakeholders.

·         Schedule day-to-day meetings, both internal and external, and ensure smooth coordination.

 

2. Coordination and Follow-up:

·         Track and follow up on the status of MOM across the group.

·         Collect review data related to plant operation, sales, HR and other support functions.

·         Coordinate between stakeholder’s requirements and updates.

 

3. Communication and Correspondence:

·         Draft and prepare emails and letters for internal and external meetings, CST and committee meetings, review and emergency meetings.

·         Assist in drafting and preparing reports, presentations, and correspondence.

 

4. Travel and Event Management:

·         Plan and coordinate travel arrangements, with the travel desk department. 

·         Organize events and conferences as required.

 

5. Administrative Support:

·         Act as the first point of contact for inquiries and correspondence, managing phone calls and emails.

·         Manage diaries, organize meetings, and arrange appointments.

·         Maintain databases and filing systems.

·         Implement and maintain administrative procedures and systems.

·         Liaise with stakeholders, and clients.

·         Collate and file expenses.

 

7. Executive Support:

·         Read, research, and route correspondence.

·         Maintain the appointment schedule, planning and scheduling meetings, conferences, teleconferences, and travel.

·         Represent the executive by attending meetings in their absence and speaking on their behalf.

·         Welcome guests and customers, answering or directing inquiries.

·         Maintain confidentiality of information and protect operations.

 

8. Reporting and Project Management:

·         Assign work to clerical staff and follow up on results.

·         Prepare reports by collecting and analysing information.

·         Support in the preparation of monthly reports, quarterly strategy reports, and other business-related reports.

·         Assist in project management and adhere to project timelines.

 

 

 

Company Profile

In India, the company has six manufacturing units, giving it geographic coverage over most of the domestic market. The company has a dominant share of the high-end coated paper segment in India. It accounts for over 53% of the coated wood-free paper market, an impressive 80% of the bond paper market and nearly 35% of the hi-bright Maplitho market, besides being India’s largest exporter of coated and uncoated paper.

Telephonic Interview Available

  • Telephonic interview are scheduled for this job opening.
  • Interested Candidates are requested to apply and get recruiter contact number for telephonic interview.
  • Candidates can call recruiter on given contact to start telephonic interview during working hours.

Similar Jobs

Executive Assistant
Executive Assistant,Client Coordination,MIS Reporting