Export - Sales Co-ordinator

Job Description:

Coordinate and assist International Existing clients for sending Product samples, solving queries
regarding shipping schedule and quality issues.
Perform and assist in regular any back office related tasks, maintaining records and handling
documentation and filing system
Preparing Performa Invoices on confirmation of customer orders
Preparing digital acceptance copy of customer PO and its related & required documents
preparation
Communication with customer regarding follow up for order status and payments
Communication over Emails, Calls, other media with customer as and when required
Inspecting approvals of artworks and preparing files in-house before sending it to customer to take
approval
Coordinate with Graphics/Designing team in order for smooth flow and ease working of design and
cylinder related activities
Checking and preparing the quality certificates, COA, COC and its supporting documents which are
required pre shipment and post shipments.

Generate leads and help Marketing Team for new business development.
Coordinate and assist co-workers/exports coordinator regarding ongoing orders and dispatch
planning.
Centralized Coordination with Entire sales team and GM for all Sales and Marketing related
activities.
Courier and Product sample work like Courier Tracking website, Maintaining inward/outward
entries, Updating the tracking details, Sample verification, Samples arrangement in samples room,
Arranging direct DHL pickups with customer account, Providing supporting pictures and videos to
customer for their reference
Working on Planning sheets for: Updating monthly sales order sheet, Updating monthly dispatch
sheet on routine basis, Updating Monthly planning sheet, Updating payment follow up sheet
Coordination with Production unit for: Update and follow up for current orders, Assisting in terms
of new product order and special requirement, Design, Design tracker sheet updating, Design
master creation (1 DM), follow up with designing team, Design master date field update and
approval

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Working on Material Master for its creation, Updating data in MM for produciton days, Order
Checking and Approvals on Daily basis. Entry, Order entry under Regional Manager
Coordination for order approval with RM/GM for Quotation / Lead/ Enquiry Entry,
SAP related tasks like SAP Report generation regarding orders and dispatch, Checking material
characteristics, Listing of materials, etc
Required to do any work as and when allotted by Seniors/Management