Expediting Specialist - Male/Female - Vadodara

Job Description:

Essential Job Duties:

• Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements, and to assure performance to purchase order terms and conditions.
• Prepares and organizes assigned Procurement-sponsored meetings, such as post-award kick-off or progress meetings, to ensure complete understanding and agreement between Bechtel, the customer and supplier on all purchase order matters.
• Attends project status meetings and reports status of area of responsibility. Participates in the Procurement Material Status meeting, produces and distributes meeting minutes and accountable to closing open actions.
• Contacts suppliers to obtain timely submission of engineering data and to follow-up on material acquisition, production progress and shipment.
• Expedites Bechtel engineering for the timely review, approval and return of engineering data submitted by suppliers.
• Evaluates production schedules and progress reports from suppliers to determine if their programs and work progress meet jobsite requirements.
• Obtains copies of supplier’s orders for material, performs sub-supplier expediting, where necessary, and works closely with supplier quality representatives to ensure awareness of materials subject to quality performance and their locations of manufacture.
• Supports key/critical supplier relationships with supplier's senior project personnel executing orders to ensure performance of the work.
• Compiles data needed to prepare the critical items reports or other supplementary reports as required. 
• Coordinates with planning and scheduling, field material coordinators or jobsite project expeditors and construction to establish priorities, sequences and required delivery dates and instructs suppliers accordingly.
• Maintains a working file of expediting related documents and memoranda of conversations to record expediting activities. Maintains a system to initiate follow-up actions at appropriate times.
• Participates in pre and post-award meetings to review and discuss schedules and potential problem areas that may impact required shipment dates.
• Reviews area expediting assignments and recommends corrective action on problems identified in the reports.
• Updates Digital Supply Chain System (DSCS) and Supplier Evaluation Reports in a timely manner.
• Coordinates shipping arrangements or tracking requests with the project traffic representative.
• Reviews material receiving reports against shipping documents to verify that material has been received at jobsite. Assists in tracing missing material.
• Subject to project requirements, monitors the issuance of material requisitions, and other project and procurement actions affecting material deliveries.
• Oversees supplier performance and cause to be initiated, appropriate notices including notices of back-charges/claims.
• When assigned to jobsite maintains continuing contact with the office project expediting staff to exchange information about jobsite requirements and current order status.
• Attends construction coordination meetings, coordinates with construction, planning and scheduling, jobsite engineers, and other field procurement staff to ensure that field material requirements receive timely attention and follow-up action.
• Coordinates customs clearance (on international jobs) of critical material and equipment with traffic and logistic representatives.

Job Knowledge:

• Thorough understanding of equipment and material fabrication steps and methods.
• Proficiency in monitoring supplier performance, back-charge procedures and the resolution of claims and disputes.
• Good oral and written communication skills regarding technical and production matters with both project and supplier personnel.
• Good knowledge of general business practices and administrative procedures.
• Proficient in organizing tasks for completion by an agreed deadline.
• Knows how to deal professionally with suppliers and project personnel.
• Capable of providing early warning to the Project Management of supplier deficiencies or schedule slippage.
• Capable of interpreting schedules to ensure they are realistic, that required activities occur on time, and that interface between activities is maintained.