Job Opening for Assistant Manager- General Administration (Night Shift)

Job Description:

Designation: Assistant Manager

Office Location: Ahmedabad

Position description: The person must have extensive Administration experience. He will maintain a safe and secure work environment; developing personal growth opportunities.

Primary Responsibilities:

• Supervise and manage the performance and development of staff in the department Develop and implement effective administration policies and procedures. Review and up-date the procedures as required Oversee the annual budget preparation for the department and present for management approval; monitor and control the administration budget Oversee the management of all property management services including the building cleaning and security, maintenance and repair and furniture and fittings Responsible for managing Housekeeping staff, maintenance of all physical infrastructure activities of all premises. Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints. Responsible for the allocation and furnishing of office space Plan, organize and monitor the day to day operations of the canteen Order, purchase and check all supplies against invoices and delivery dockets Process vendor payments on a regular basis Ensure that food products prices are monitored and value for money considered Implement procedures and processes regarding food safety to ensure that correct food handling and hygiene practices are performed to prevent food spoilage, contamination and subsequent food poisoning Managing material, Stock & Stationary maintenance and budget for all different activities in admin function. Coordinating with different vendors for periodic revisit of vendor contracts and renewal as per the requirements. Ensure that the cleaning incidental to the main function of the canteen is carried out daily Arrange or confirm upcoming domestic and international travel logistics for staff and US team Provide information to travellers on appropriate documentation and lead times required for sponsored travel Conceptualization and successful execution of day-to-day operational and administration task and maintain good relation with local community Oversee general administration services including physical security as per ISO policy, telephone services, reception services and housekeeping Manage schedules and deadlines to ensure admin operations adhere to policies and procedure guidelines to support business operations running smoothly without any dely. Oversee the management of the courier and postal services Ensures the provision of a conducive working environment including good lighting, sufficient office space and accessibility Prepare Monthly wages for Departmental staff & labour Liaison with various Government Authorities for approvals & information Housekeeping arrangement in office area Handle legal compliances, vendors mobilization & registration, department contractors bills and follow up with accounts department Responsible for making all the necessary arrangements for special events in coordination with HR team. Admin MIS and Dashboard and reporting on monthly / Quarterly basis. Protect confidential details of clients, and follow guide lines of ISO/IEC:27001

Additional Responsibilities:

• As per Business requirements

Educational qualifications preferred

• Category: Bachelor's Degree, Master's Degree

Required Competencies: General Administration, Factory Management, Vendor Management, Travel Management

Required Skills: Strong resourcefulness for various vendors around facility management, maintenance, travel services, new projects, Excellent organizational and multitasking abilities, good team player