Urgent Opening for Account receivable specialist

Job Description:

Job Summary: The Accounts Receivable Specialist is a key member of the finance team responsible for managing all aspects of the accounts receivable process. It requires a deep understanding of accounts receivable principles, strong analytical skills, and the ability to effectively manage complex billing and collection activities.

Responsibilities:

1. Billing and Invoicing:
• Generate and review invoices for accuracy, ensuring compliance with contractual terms, pricing, and billing schedules.
• Coordinate with sales, project management, and other departments to ensure timely and accurate invoicing of customer accounts.
• Investigate and resolve billing discrepancies, including pricing discrepancies, quantity discrepancies, and missing purchase orders.
2. Collections Management:
• Manage the accounts receivable aging report and prioritize collection efforts based on delinquency levels and customer payment patterns.
• Conduct collection calls and correspondence with customers to follow up on overdue invoices, resolve payment issues, and negotiate payment arrangements.
3. Cash Application and Reconciliation:
• Record and reconcile customer payments accurately in the accounting system, applying payments to the appropriate invoices and accounts.
• Prepare and distribute regular reports on cash receipts, accounts receivable aging, and collections performance to management.
4. Credit Management:
• Assess and monitor customer creditworthiness, reviewing credit applications, financial statements, and credit reports to establish and adjust credit limits.
• Analyze and manage credit risk exposure, identifying potential credit issues and implementing strategies to mitigate risk and minimize bad debt.
• Collaborate with sales and finance teams to evaluate credit terms, negotiate payment terms, and resolve credit-related issues with customers.
5. Process Improvement and Compliance:
• Identify opportunities for process improvements and automation in accounts receivable processes, streamlining workflows, and increasing efficiency.
• Ensure compliance with accounting policies, internal controls, and regulatory requirements related to accounts receivable management.
• Participate in system implementations, upgrades, and enhancements related to accounts receivable functionality, providing input and testing support as needed.

Qualifications:

• Bachelor's degree in accounting, finance, or a related field.
• 4-5 years of progressive experience in accounts receivable, billing, or related finance roles.
• Strong understanding of accounting principles, accounts receivable processes, and credit management principles.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
• Excellent communication, negotiation, and interpersonal skills.
• Detail-oriented with strong analytical and problem-solving abilities.
• Ability to prioritize tasks, meet deadlines, and work effectively in a dynamic environment.