Office Assistant

Job Description:

Key Responsibilities:

1. Administrative Support:

   • Perform general office duties such as answering phone calls, handling correspondence, and managing emails.
   • Assist in scheduling appointments and meetings.
   • Prepare and distribute memos, letters, and other documents as needed.

2. Data Entry and Management:

   • Enter and update data in various databases and spreadsheets.
   • Maintain accurate and organized records.
   • Perform data analysis and generate reports using Excel.

3. File and Document Management:

   • Organize and maintain physical and digital filing systems.
   • Ensure documents are properly labeled and easily accessible.
   • Handle confidential and sensitive information with discretion.

4. Inventory and Supplies Management:

   • Monitor and manage office supplies inventory.
   • Place orders for supplies and ensure timely restocking.
   • Maintain records of supply usage and expenses.

5. Support to Other Departments:

   • Assist various departments with administrative tasks as needed.
   • Provide support during company events and activities.
   • Assist with travel arrangements and expense reports.

6. Customer Service:

   • Greet and assist visitors to the office.
   • Handle customer inquiries and direct them to the appropriate person or department.
   • Provide excellent customer service in all interactions.