Operation & Maintenance Work Management Specialist

Job Description:

Office Timing - US Shift - 4/5 PM to 2/3 AM

About the role

This position will work within the Asset Management team, which is responsible for the technical management of a growing portfolio of distributed generation projects located across the United States. This position reports to the Director of Operations & Maintenance. As a Work Management Specialist at GSPP, you will be responsible for all aspects of work management as it pertains to the operations & maintenance of solar facilities. Your work will help to improve the overall reliability, availability and performance of our assets. You will collaborate closely with O&M Contractors, internal O&M team members, project managers, and business stakeholders to conceptualize, develop and implement a best-in-class work management system and conduct expense variance analysis.

Primary Responsibilities

• Daily review and update of all work orders (WO) created by O&M service providers.
• Work with the Asset Management and O&M teams to prioritize and direct the work of contractors.

• Track and manage the backlog of WOs for each O&M provider, striving to minimize open work orders.

• Serve as the primary point of contact for all work management-related activities.
• Support accounts payable, including classification of expenses and reconciliation with accounting departments.
• Perform onboarding activities such as data collection, audit, document management and configuration of the systems by using DAS and company’s ERP.
• Conduct O&M expense variance analysis to identify trends and areas for improvement.
• Assist in preparing written reports, presentation materials, and other project deliverables.
• Perform other duties as needed.

Basic Qualifications

• Strong oral and written communication skills in English.

• Associate’s degree in business / engineering or 2 years of equivalent work experience.
• Proficiency in Excel and /or Smartsheet capabilities.
• Knowledge of solar PV and electrical systems.
• Strong critical thinking skills and ability to work independently and as part of a team.

• Exceptional interpersonal skills.

• Desire to advance within the organization.
• Experience with solar DAS (Data Acquisitions Systems), preferably Also Energy Power Track.

• Flexibility to work weekends and night shifts as needed.

The ideal candidate will have

• Experience with work management systems.
• Experience with CMMS (Computerized Maintenance Management System).
• The ability to create dashboards in Smartsheet or Power Bi or similar.