Executive Assistant(Male)

Job Description:

Key Responsibilities:

Calendar and Schedule Management:

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Proactively identify and resolve scheduling conflicts.
• Coordinate meetings, conferences, and video calls, ensuring all logistics are in place.

Communication Management:

• Act as the point of contact between executives and internal/external stakeholders.
• Draft, review, and manage correspondence, emails, and presentations.
• Ensure timely follow-up on emails, messages, and meeting action items.

Administrative Tasks:

• Prepare meeting agendas, take minutes, and distribute notes as required.
• Organize and maintain executive files and records.
• Manage expense reports, budgets, and reimbursements.

Project Coordination:

• Assist in planning and executing projects, ensuring timelines are met.
• Collaborate with cross-functional teams to ensure deliverables align with executive goals.

Travel Coordination:

• Arrange domestic and international travel, including flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure smooth travel experiences.

Confidentiality and Discretion:

• Handle sensitive information with the utmost discretion and confidentiality.
• Serve as a trusted advisor on matters requiring executive attention.

Office Management Support:

• Ensure the executive’s office operates efficiently, including managing supplies and equipment.
• Provide support during events or off-site meetings as required.