Urgent opening for Computer Operator at Ring Road , Surat

Job Description:

Key Responsibilities:

1. Administrative Support:

   • Assist in managing daily office operations and ensure smooth functioning.
   • Maintain and update files, records, and documents related to production, shipments, and orders.
   • Prepare and manage office correspondence, reports, and memos.

2. Data Entry & Record Keeping:

   • Enter data into various systems (such as inventory, production, and sales tracking software) accurately and efficiently.
   • Maintain accurate records of transactions, including sales, purchase orders, and invoices.

3. Inventory Management:

   • Support the inventory management team by keeping records of textile materials, finished goods, and supplies.
   • Monitor and update inventory levels based on daily usage and orders.
   • Coordinate with the warehouse team for stock movement and proper documentation.

4. Accounts & Billing:

   • Assist the accounts department with invoicing, processing payments, and handling financial documents.
   • Reconcile purchase orders and invoices, ensuring that they are matched and processed correctly.
   • Assist with maintaining financial records, such as petty cash and bank transactions.

5. Order Management:

   • Assist in processing customer orders, ensuring timely dispatch and delivery.
   • Coordinate with the production team to ensure orders are completed as per schedule.
   • Handle inquiries related to order status, delivery schedules, and stock availability.

6. Communication & Coordination:

   • Act as a liaison between various departments like production, sales, and logistics.
   • Coordinate with suppliers and vendors regarding material procurement and order follow-ups.
   • Maintain regular communication with customers for any order-related queries or status updates.

7. Compliance and Documentation:

   • Ensure that all documentation, including invoices, delivery notes, purchase orders, and receipts, complies with company and industry standards.
   • Prepare reports for management review, highlighting key performance indicators and other relevant metrics.

8. General Clerical Duties:

   • Handle filing, photocopying, and scanning of documents as required.
   • Support team members with ad-hoc tasks and projects when necessary.