Human Resources Administrator - Navi Mumbai

Job Description:

We have an urgent opening for the position of Human Resources Administrator for a reputed company in Navi Mumbai location.

Human Resources Administrator will manage and oversee all administrative functions within the office, including IT support.

This role requires someone who is detail-oriented, highly efficient, and capable of  handling multiple tasks across various areas of office management, including  coordination, documentation, communication, and technical support.  

Key Responsibilities:  

Office Management:

• Oversee day-to-day office operations to ensure a smooth and efficient working  environment.  
• Manage office supplies, ensuring stock levels are maintained and orders are placed  when needed.  
• Organize office space and ensure it is kept clean, tidy, and functional.
• Coordinate with vendors and service providers for office maintenance and supplies.

Documentation and Filing:

• Prepare, organize, and maintain office documents, files, and records.
• Ensure all internal and external documentation is up-to-date and in compliance with company policies.
• Manage filing systems (physical and digital) to ensure easy access and retrieval of documents.

IT Support:

• Provide basic IT support to staff, including troubleshooting hardware and software issues.
• Manage office technology such as computers, printers, telephones, and other equipment.
• Coordinate with external IT vendors for maintenance, repairs, and upgrades. Assist in setting up and maintaining employee workstations, ensuring all necessary equipment is functioning.
• Support the installation and troubleshooting of software and ensure systems are updated.

Internal Coordination:

• Serve as the point of contact for internal teams regarding administrative queries or tasks.
• Coordinate and schedule internal meetings, ensuring all logistical aspects (venue, refreshments, equipment, etc.) are taken care of.
• Support the HR team with onboarding processes and employee-related administrative tasks.

Communication and Support:

• Answer and direct phone calls, emails, and other correspondence, ensuring timely response and follow-up.
• Provide general administrative support to senior management and other departments as needed.
• Act as the liaison between the office and external vendors, clients, and service providers.

 
Event Coordination:

• Assist in organizing and coordinating company events, meetings, conferences, and team-building activities.
• Manage event logistics, including booking venues, coordinating transportation, and handling any other necessary arrangements.

Reporting and Documentation:

• Prepare and maintain reports related to office operations, supply usage, and other administrative matters.
• Assist in preparing regular status updates and summaries for management. Skills and Qualifications:
• Proficiency in Microsoft Office Suite.
• Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
• Excellent communication skills (both written and verbal).
• Attention to detail and accuracy in documentation and task execution.
• Basic knowledge of IT systems, troubleshooting, and office technology (computers, printers, etc.).
• Ability to work independently and collaboratively in a fast-paced environment. Strong time-management skills and ability to prioritize effectively.

Attributes:

• Enthusiasm for learning and adapting to new processes.
• Professionalism in client and internal interactions.
• A proactive approach to problem-solving and task management.

Qualifications: 

Education: Bachelors from any relevant field.