Back office executive

Job Description:

 Job Title: Back Office Executive

Location: Park Street, Kolkata Reports To: Directors of the Company

Company Overview: We are a growing real estate company focused on delivering exceptional services to our clients. We are looking for a dedicated and proactive Back Office Executive to support our operations and ensure smooth administrative processes. The role will involve managing day-to-day office tasks, assisting the directors, and contributing to the company’s growth in various operational capacities.

Job Summary: The Back Office Executive will be responsible for handling various administrative tasks to support the smooth operation of the company. This position will require an individual with strong organizational and communication skills, attention to detail, and the ability to manage multiple tasks effectively. The role reports directly to the directors and plays a key role in ensuring the company's operations run efficiently.

Key Responsibilities:

• CRM Software Management: Manage and update the company’s CRM software to ensure accurate client information and transaction records. Monitor and track leads, prospects, and customer interactions within the CRM system.

• Data Entry: Accurately input and maintain data related to clients, properties, and transactions in various systems. Ensure all records are current, organized, and accessible for the team.

• Invoicing & Bill Payments: Prepare and send invoices to clients for services rendered. Manage and process company bills, ensuring timely payments and accurate financial records.

• Scheduling & Coordinating Meetings: Schedule meetings between clients and directors, ensuring optimal time management. Coordinate logistics for client meetings, property viewings, and other business appointments.

• Social Media Marketing (Light): Assist with the creation of content for the company’s social media platforms. Manage and schedule posts to promote services, listings, and company updates.

• General Administrative Support: Provide general administrative support to the directors as needed, such as managing documents, emails, and office correspondence. Assist with research, preparing presentations, and compiling reports.

• Other Responsibilities: Perform any other tasks or duties that may be assigned by the directors to support business operations

Key Skills and Qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication skills, both written and verbal.
• Good understanding of social media platforms and basic marketing techniques.
• Attention to detail with strong organizational and time management skills.
• Strong problem-solving skills and a customer-oriented mindset.
• Ability to manage multiple tasks and prioritize effectively.
• Previous experience in real estate or a related field is a plus.

Benefits:

• Competitive salary.
• Opportunities for professional development and growth.