Import Export Executive

Job Description:

Position: Import/Export Executive

Location: Kolkata
Department: Logistics/Imports & Exports
Reports To: Import/Export Manager

Job Summary:
We are seeking an experienced Import/Export Executive with expertise in handling import documentation and coordinating logistics for the timely clearance and delivery of goods. The ideal candidate will have hands-on experience in preparing and managing commercial invoices, packing lists, bills of lading, bills of entry, and liaising with Customs House Agents (CHA) and Freight Forwarders. The role requires strong attention to detail, excellent communication skills, and the ability to work under pressure to meet deadlines.

Key Responsibilities:

1. Import Documentation Management:

   • Prepare and verify import documentation, including Commercial Invoices, Packing Lists, Bills of Lading, and Bills of Entry.
   • Ensure all import documents are accurate, compliant with customs regulations, and processed within required timelines.

2. Coordination with Customs House Agents (CHA):

   • Liaise with CHAs to ensure smooth and timely clearance of imported goods through customs.
   • Resolve any issues or discrepancies related to import documentation or customs clearance.

3. Coordination with Freight Forwarders:

   • Communicate with freight forwarders to track shipments, schedule deliveries, and ensure proper documentation for smooth transit.
   • Ensure the timely dispatch and receipt of goods, coordinating shipping schedules and updates.

4. Customs Compliance:

   • Ensure adherence to import/export regulations, duties, and taxes as per local and international laws.
   • Collaborate with internal teams to ensure all customs requirements are met for both import and export shipments.

5. Record Keeping and Filing:

   • Maintain accurate records of all import/export transactions, including shipping documents, invoices, and correspondence.
   • Prepare and file necessary documents for audit and compliance purposes.

6. Problem Resolution:

   • Address and resolve any discrepancies or issues related to shipping, documentation, and customs clearance efficiently.

7. Client and Vendor Coordination:

   • Maintain effective communication with suppliers, buyers, freight forwarders, and logistics providers to ensure smooth operations and timely delivery.

Qualifications and Requirements:

• Proven experience as an Import/Export Executive or in a similar role, with at least 2 years of hands-on experience in import documentation and logistics coordination.
• Strong knowledge of import/export regulations, customs clearance processes, and international shipping terms.
• Proficient in handling commercial invoices, packing lists, bills of lading, and bills of entry.
• Familiarity with customs and freight forwarding systems and software.
• Excellent communication and interpersonal skills for effective coordination with CHA, freight forwarders, and internal teams.
• Attention to detail and strong organizational skills.
• Ability to work under pressure and meet deadlines in a fast-paced environment.
• [Any relevant certification or training in import/export, logistics, or customs would be a plus.]