PA TO MD- BHILAI

Job Description:

Description:

           Provide full administrative and secretarial support at a senior level to the  Managing Director to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.

Main responsibilities :

• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary. 
• Manage Director’s travel arrangements (including visas/accommodation). 
• Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Managing Director, or other staff as appropriate. 
• Maintain Director’s office systems, including data management and filing. 
• Maintain records of Director’s contacts. 
• Screen calls, enquiries and requests, and deal with them when appropriate. 
• Assist Director in researching and following up with action on matters which fall within the Managing Director’s responsibility – chasing responses, triggering follow-up action. 
• Produce documents, briefing papers, reports and presentations for the Director. 
• Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers. 
• Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers. 
• Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events. 
• Meet and greet visitors at all levels of seniority. 
• Supervise all Trust incoming/outgoing mail. 
• Any other duties as may reasonably be required by the Director.

      JOB APPLY 

 http://jobs.vinayakjob.com/