Purchase Executive

Job Description:

Job Description: Purchase Executive

Position: Purchase Executive
Department: Procurement/Purchasing
Reports to: Purchase Manager/Head of Procurement
Employment Type: Full-time

Job Summary:

The Purchase Executive will play a vital role in the procurement process, ensuring the timely and cost-effective purchase of raw materials, packaging, and other products required for manufacturing. The successful candidate will have strong negotiation skills, an eye for detail, and a good understanding of the FMCG industry supply chain.

Key Responsibilities:

• Vendor Management:
  • Identify, evaluate, and negotiate with new and existing suppliers for the best prices, quality, and delivery terms.
  • Establish and maintain strong relationships with suppliers to ensure the smooth flow of materials and services.
• Procurement Coordination:
  • Manage the end-to-end procurement process from raising purchase orders to delivery and invoice processing.
  • Ensure timely availability of raw materials, packaging, and other supplies, minimizing production delays.
• Inventory Management:
  • Monitor stock levels and forecast procurement needs based on production schedules and demand forecasts.
  • Collaborate with the inventory team to track material consumption and maintain optimal stock levels.
• Quality Control:
  • Ensure that all purchased products meet the required quality standards and specifications.
  • Address any quality issues with suppliers promptly and work toward corrective actions.
• Cost Control:
  • Optimize procurement costs while maintaining product quality and delivery timelines.
  • Continuously seek cost-saving opportunities through supplier negotiations or process improvements.
• Documentation & Reporting:
  • Maintain accurate records of purchase orders, invoices, and delivery schedules.
  • Prepare regular reports on procurement activities, supplier performance, and cost analysis.