Front Desk & Administrative Support

Job Description:

Front Desk & Administrative Support: • Greet and welcome clients and visitors with a professional and friendly demeanor. • Answer and direct incoming calls to the appropriate person or department. • Manage inquiries and provide accurate information about the company’s services. • Maintain cleanliness and organization of the reception area and conference rooms. • Handle incoming and outgoing mail and courier packages. • Assist in scheduling appointments and meetings for staff members. Office Management: • Ensure the office environment is well-maintained and fully operational. • Manage office supplies, including inventory tracking, ordering, and restocking. • Oversee cleaning services, ensuring cleanliness and organization. • Effectively manage office support staff. Vendor Management: • Identify, evaluate, and negotiate with vendors for office supplies and services. • Manage vendor contracts and relationships, ensuring timely delivery and quality service. • Ensure timely payment of invoices and maintain accurate records. Facility Management: • Oversee the maintenance and upkeep of office facilities, including equipment and infrastructure. • Coordinate with building management for any repairs or maintenance work required. • Ensure compliance with safety and security regulations. Travel & Logistics: • Arrange travel and accommodation for employees as needed. • Manage transportation logistics for company events and employee travel. • Handle logistics for office events, meetings, and conferences.

Communication & Coordination: • Act as a point of contact for internal and external communications related to office management. • Coordinate with HR, IT, and other departments to support office operations. • Manage incoming and outgoing mail, courier services, and deliveries. Requirements: • Bachelor’s degree or equivalent experience preferred (2+ years). • Proven experience in a similar role, preferably in the financial services industry. • Excellent communication and interpersonal skills. • Strong organizational and multitasking abilities. • Proficiency in MS Office (Word, Excel, Outlook). • Ability to maintain confidentiality and professionalism at all times. • Positive attitude, punctuality, and reliability.