Payroll, Accounts & Operations Executive - Luxury Marble industry-Mumbai (Kanjurmarg West)

Job Description:

We are having an urgent opening for the position of Payroll, Accounts & Operations Executive for a reputed company in the Luxury Marble industry at Kanjurmarg.

Key Responsibilities:

1. Attendance and Leave Management:

• Track daily attendance for all employees, including drivers, security guards, housekeeping staff, onsite workers, etc.
• Manage leave balances and approvals in line with company policies.
• Ensure accurate attendance records for payroll processing.
• Ensure leave balance is accurately recorded and is communicated to all employees monthly via email.

2. Payroll Processing:

• Manage end-to-end payroll, ensuring timely and accurate processing of salaries and full and final settlements.
• Calculate wages, including overtime and deductions, for onsite and contract-based employees and full-time employees.
• Coordinate with Finance for timely salary disbursement and full-and-final settlements based on policy guidelines. 
• Responsible to solve any queries regarding salaries. Ensure salary slips are issued on time monthly.

3. Compliance and regulatory filings:

• Being updated with changes in payroll regulations, labor laws, and compliance requirements.
• Ensure timely filing of statutory returns, such as PF, ESI, and other relevant contributions.
• Liaise with external auditors and regulatory bodies to ensure compliance with all statutory requirements.
• Coordinate with payroll and labor law compliance vendors for adherence to regulations and timely filings

4. Vendor Liaison and documentation:

• Liaise with vendors for the hiring of drivers, security guards, and housekeeping staff.
• Oversee the collection and filing of necessary documents from vendor-supplied personnel.
• Ensure all vendor contracts and employee records are up to date and compliant with company policies.

5. Team supervision and coordination:

• Supervise drivers, security guards, and housekeeping staff, ensuring they meet attendance and performance standards. 
• Conduct regular check-ins and manage scheduling for team members. 
• Address any issues related to payroll, attendance, or compliance for direct reports. 
• Handle grievances related to payroll, PF, PT, TDS, and other compliance matters from team members.

6. Data Management and Reporting:

• Maintain payroll records and ensure data accuracy and integrity.
• Manage and update Mediclaim details for all employees.
• Responsible for issuing appointment letters, increment letters, relieving letters etc.
• Support data requirements for HR projects and reporting needs.

7. Operations Support:

• Ensure smooth operational execution by managing workforce attendance, shift allocations, and scheduling. 
• Work closely with HR and administrative teams to optimize workforce efficiency. 
• Implement process improvements to enhance payroll and operations efficiency
  
  

8. Accounts and Financial Coordination: 

• Assist in the reconciliation of payroll with financial records to ensure accuracy. 
• Coordinate with Finance for salary budgeting and forecasting. o Manage expense tracking related to payroll, employee benefits, and operational costs. 
• Ensure timely payments to vendors for outsourced staff and compliance services. 
• Assist in preparing financial reports related to payroll, statutory payments, and operational expenses. 
• Handle TDS calculations and deductions in compliance with tax regulations.
• Work with auditors during financial audits and compliance checks.

Candidate's Profile:

• Bachelor’s degree in finance 
• 6-7 years of experience in payroll processing, compliance 
• Familiarity with labor laws, tax regulations, and statutory compliance requirements. 
• Experience in vendor coordination and workforce management.
• Proficient in MS Excel and HR/payroll software.
• Strong analytical, problem-solving, and interpersonal skills.