Admin Assistant

Job Description:

Job Title: Admin Assistant

Location: KOLKATA
Job Type: Full-Time
Experience Required: Minimum 1 year of administrative experience

About Us:
[Company Name] is a dynamic organization dedicated to [company mission or services]. We are currently seeking an organized and detail-oriented Admin Assistant to support our team and ensure smooth operations within the office environment.

Job Responsibilities:

• Administrative Support: Provide general administrative support to various departments, including scheduling meetings, managing calendars, and handling correspondence.
• Document Management: Organize and maintain company documents, files, and records, both electronically and physically, ensuring easy accessibility and compliance with company policies.
• Communication: Answer phone calls, emails, and other forms of communication, providing timely and accurate responses to internal and external inquiries.
• Data Entry: Perform data entry tasks, update and maintain databases, and generate reports as needed.
• Office Supplies & Equipment: Manage office supplies inventory, place orders for new supplies, and maintain office equipment, ensuring functionality and availability.
• Event Coordination: Assist in the coordination of company events, meetings, and other corporate functions, including booking venues, preparing materials, and handling logistics.
• Scheduling: Assist with scheduling appointments, meetings, and travel arrangements for executives and other team members.
• Record Keeping: Maintain up-to-date employee records, attendance, and other administrative documentation as needed.
• General Office Support: Ensure the office environment is clean, organized, and well-maintained, handling minor repairs and coordinating with service providers when necessary.

Required Skills and Qualifications:

• Minimum of 1 year of administrative experience in an office setting.
• Strong organizational and multitasking skills with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong problem-solving abilities and the capacity to handle multiple priorities.
• Professional demeanor and the ability to maintain confidentiality.
• Strong time management skills with the ability to meet deadlines.

Preferred Qualifications:

• Experience with office management software or systems.
• Basic knowledge of bookkeeping or accounting is a plus.
• Previous experience in a similar industry (optional based on the company).