Executive Assistant Management Office Kandivali, Mumbai

Job Description:

• Executive Support: Reporting directly to the Promoters, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation.
• Office Management: Maintain efficient office systems, including database updates, contact directories, and filing systems.
• Communication and Documentation: Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management.
• Multitasking and Coordination: Seamlessly handle multiple responsibilities, including core secretarial tasks, correspondence, and day-to-day coordination.
• Meeting Management: Organize and schedule meetings, conferences, and events with meticulous attention to detail.
• Team Supervision: Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines.
• MIS and Reporting: Regularly update databases and prepare comprehensive MIS and other required reports.
• Travel Coordination: Manage travel arrangements, including bookings, itineraries, and logistics for the COO and other Management executives.
• Management Reviews: Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans.
• Event Management: Support in organizing key events such as supplier meets, customer seminars, and annual conferences.