Sr. HR & Admin Executive for manufacturing Industry, Ahmedabad, Gujarat

Job Description:

Sr. HR & Admin Executive

Department: Human Resources & Administration

 Job Purpose

To independently manage and lead the entire HR function including operations, payroll, recruitment, compliance, strategy, policies, employee engagement, administration, and HR systems implementation — ensuring a structured, data-driven, and high-performance organization.

Roles & Responsibilities

1. HR Operations & Employee Lifecycle
   • Manage employee joining and exit formalities.
   • Manage the complete employee lifecycle:

• Hiring – Onboarding – Confirmation – Exit
  • Maintain employee personal files and HR database.
  • Issue appointment letters, confirmation letters, and relieving letters.
  • Maintain HR documentation and records.

2. Payroll  & Compensation Management
   • Handle end – to – end payroll:

• Attendance, OT, deductions, reimbursements
  • Ensure 100% accurate and timely salary processing
  • Manage statutory components (PF, ESIC, PT, etc)
  • Handle F&F Settlements

3. Recruitment & Talent Acquisition
   • Coordinate with department heads for manpower planning
   • Manage full recruitment cycle:

• Source – Screening – Interviews – Offer rollout
  • Maintain a candidate database as a backup for critical positions.
  • Maintain a relationship with ITIs & IGTR for potential recruitment

4. Attendance & Leave Management
   • Track daily employee attendance.
   • Maintain leave records and attendance registers.
   • Prepare monthly attendance summary for payroll processing.
   • Monitor late-coming, early-going, and absenteeism records.

5. HR Compliance Support
   • Ensure compliance with all labor laws

• PF, ESIC, Bonus, Gratuity, Factory Act, etc.
  • Maintain statutory registers and employee records.
  • Maintain documentation related to contract labor.
  • Coordinate with consultants/auditors when required

6. Employee Support
   • Address employee queries related to attendance, leave, and HR policies.
   • Support training and employee engagement activities.

7. Strategy, KPI & Performance Management
   • Design and implement KPI & KRA framework for all departments and roles
   • Drive performance management system:

• Goal setting
• Periodic reviews
• Appraisal
  • Align Individual performance with company objectives
  • Continuously improve productivity through structured HR systems

8. MIS Reports
   • Prepare and share regular MIS reports with management, including:

• Attendance & absenteeism trends
• Manpower status
• Recruitment pipeline
• Attrition analysis
• Payroll summaries
  • Provide data-driven insights for decision making

9. Employee Engagement & Culture
   • Drive employee engagement initiatives:

• Events, feedback systems, retention activities
  • Build a performance-driven culture

Administrative Responsibilities

1. Office Administration
   • Manage office supplies, stationery, and inventory.
   • Maintain office records and administrative documentation.

2. Travel Management
   • Book domestic & international travel tickets.
   • Arrange hotel accommodation.
   • Coordinate visa documentation.
   • Maintain travel expense records.
3. Facility Management
   • Supervise housekeeping, security, and office maintenance.
   • Ensure cleanliness and upkeep of office and factory premises.
   • Coordinate repair and maintenance of office facilities.

3. Vendor & Service Coordination
   • Coordinate with vendors for office maintenance, housekeeping, and services.
   • Monitor service quality and maintain vendor records.
   • Handle AMC contracts (AC, DG set, elevators, etc.).
   • Coordinate with utility vendors (electricity, internet).
4. Asset Management
   • Maintain records of office assets such as laptops, furniture, and equipment.
   • Track asset allocation to employees.

Qualifications

• Bachelor’s degree in Human Resources / Business Administration / Commerce
• MBA in HR preferred

Experience

• Minimum 4 years of experience in HR operations or administration
• Experience in a manufacturing environment preferred

Key Skills

• Knowledge of HR processes and documentation
• Basic understanding of labor laws
• Strong organizational and coordination skills
• Good communication and interpersonal abilities
• Proficiency in MS Excel and office software