Executive Assistant

Job Description:

Key Responsibilities:

Executive Support

• Manage and optimize the CEO’s calendar, meetings, travel plans, and correspondence.

• Prioritize tasks and communications for the CEO, ensuring alignment with strategic priorities.

• Prepare briefing documents, presentations, and reports for internal and external meetings.

• Screen and summarize key communications (emails, calls, messages) for decision-making.

Strategic & Business Coordination

• Track and follow up on strategic initiatives and key projects across departments.

• Coordinate with leadership teams on behalf of the CEO to ensure execution of action points.

• Conduct research and data analysis to support strategic decision-making.

• Assist in preparing board meeting materials, performance reviews, and investor reports.

Internal & External Liaison

• Serve as a communication bridge between the CEO and internal stakeholders, clients, vendors, and government bodies.

• Represent the CEO in certain meetings when required, ensuring follow-up and alignment.

• Facilitate smooth communication between departments, ensuring company-wide clarity on objectives and deliverables.

Operational Excellence

• Ensure timely documentation, compliance, and follow-through on business activities.

• Maintain confidentiality and professionalism in handling sensitive business information.

• Proactively identify opportunities to improve organizational processes and productivity.

Qualifications & Requirements:

• Graduate/Postgraduate in Business Administration, Management, or related field.

• 5–10 years of relevant experience supporting C-suite executives, preferably in manufacturing, chemical, or construction-related industries.

• Strong analytical, communication, and organizational skills.

• High proficiency in MS Office (PowerPoint, Excel, Word) and business communication tools.

• Ability to manage multiple priorities in a fast-paced environment.

• Discreet, trustworthy, and professionally assertive.