Executive/Senior Executive –Admin

Key Roles & Responsibilities:

• Updation of daily task tracker, air conditioners quarterly preventive maintenance status, updated branch list for the south region, broadband status etc.
• Cost optimization in branch related repair & maintenance work.
• Travel to local branch offices (20+ Branches in south), coordinate & engage owner to get the work done for their scope of work at branch level.
• Sourcing of cost effective vendors for day to day work for office maintenance.
• Monitoring & controlling cost in stationery, printer cartridges, Guest house at local level.

Primary Role Description:

• Coordinate with interior vendor for fit out for closure of snags.
• Ensuring timely delivery & installation of water dispenser, projector, broadband, stationery & printed material, stamps and issuance of petty cash in the branch offices.
• Ensuring material movement, handover of premise to new office in case of relocation.
• Identifying branch related work, adherence of admin SOP, and other required items in the branch by having periodic video / telephone call with each BM and take appropriate action thereafter.
• Timely repair of routine repair & maintenance in the branch by coordinating with Branch Managers & vendors
• Ensuring timely scheduled maintenance of air conditioners, water level in inverter, pest control and other critical equipment.
• Verification of available assets as per FAR and ensuring tagging of assets.
• Ensuring timely delivery of stationery and printer cartridges and other material time to time.
• Timely submission of service bills to billing team for payment to the vendors.
• Timely closure of branch related issues.
• Interacting with Branch Managers through video /telephone calls in periodic intervals to identify the requirement in the branch.
• Circulate the MOM for the discussion.
• Take feedback from BM on Admin support.
• Timely closure of branch audit points.
• Periodic inspection through video/voice calls/physical verification of compliance board.
• Ensure adherence of Admin SOP in the branch.

Key Requirements –

Education & Certificates : Graduation (any)

Experience & Skills:

• 5+ years in same in Admin and Facility management role in a Service oriented or similar industry, should have managed multiple branch offices. 
• Considering travel requirements for this role Male candidate will be preferred. 
• Candidate should have good English communication including in local language (Tamil)
• Good interpersonal and stakeholder management skills. 
• willing to travel within Chennai for Branch visits and admin activities. 

Skills

• Handling Petty Cash
• Good Communication - English & Local Language (Tamil) 
• Adaptability
• Attention to Detail
• Team Collaboration & Coordinating
• Vendor Management & Negotiation
• Cost Optimization
• Preventive office Maintenance
• Problem-Solving