Executive - Store

Job Description:

• Material Receipt and Inspection:
  • Receive incoming materials, including raw materials, components, spare parts, and other supplies.
  • Verify materials against purchase orders, delivery challans, and invoices for accuracy in quantity and specifications.
  • Inspect materials for damage or defects upon receipt and report any discrepancies or issues to the Stores Manager and relevant departments.
  • Ensure proper documentation of all incoming materials (e.g., Goods Receipt Note - GRN).
• Storage and Material Handling:
  • Organize and maintain the storage of materials in a safe, orderly, and logical manner, ensuring easy access and retrieval.
  • Implement and adhere to proper material handling procedures to prevent damage, spoilage, or obsolescence.
  • Ensure appropriate storage conditions for sensitive materials (e.g., temperature, humidity control) as per engineering specifications.
  • Manage bin cards, stock ledgers, and other inventory records, both manually and using inventory management software.
• Inventory Management and Control:
  • Maintain accurate stock records and ensure real-time updates in the inventory management system.
  • Conduct regular physical stock verification, cycle counting, and annual stock-taking.
  • Investigate and resolve stock discrepancies.
  • Monitor stock levels and identify reorder points to prevent stockouts and overstocking.
  • Implement First-In-First-Out (FIFO) or other appropriate inventory valuation methods.
  • Identify and report slow-moving, non-moving, and obsolete stock for appropriate action.
• Material Issuance and Dispatch:
  • Issue materials to production, maintenance, or other departments based on authorized material requisitions.
  • Ensure accurate picking, packing, and dispatch of finished goods or spare parts as per dispatch orders.
  • Prepare and maintain all relevant dispatch documentation.
• Coordination and Communication:
  • Liaise with procurement, production, planning, and maintenance departments to ensure smooth material flow.
  • Communicate effectively with suppliers and transporters regarding deliveries and dispatches.
  • Provide timely information on stock availability and material status to relevant stakeholders.
• Safety and Housekeeping:
  • Ensure a clean, safe, and organized stores environment.
  • Adhere to all safety regulations and procedures related to store operations and material handling.
  • Participate in safety drills and training programs.
• Documentation and Reporting:
  • Maintain and update all store-related documents, records, and registers.
  • Prepare regular reports on inventory levels, stock movements, discrepancies, and other store activities as required by management.