Administration Officer - Mumbai (Borivali)

Job Description:

Job Description:

We are seeking a detail-oriented and proactive Administration Officer to support the day-to-day operations of our construction company. The ideal candidate will have strong organizational and communication skills, with a good understanding of construction industry processes. You will be responsible for managing administrative tasks, ensuring smooth office operations, and supporting project and site teams as required.

Key Responsibilities:

• Provide general administrative support to the office and construction project teams.
• Manage correspondence (emails, letters, packages) and handle inquiries professionally.
• Maintain filing systems (physical and electronic), including project documentation, contracts, and permits.
• Assist with the preparation and submission of documentation for tenders, bids, and regulatory approvals.
• Track and manage invoices, purchase orders, and delivery dockets; liaise with accounts and procurement teams.
• Support HR-related functions such as onboarding, maintaining employee records, and timesheet collection.
• Coordinate meetings, prepare agendas, and record meeting minutes.
• Assist with compliance requirements, including WHS (Workplace Health & Safety) documentation and audits.
• Manage office supplies and ensure smooth operation of office equipment.
• Liaise with subcontractors, suppliers, and clients as needed.
• Support senior management with reporting and ad hoc administrative tasks.

Skills:

• Proven experience in an administrative role (experience in the construction industry is highly desirable).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong organizational skills with attention to detail and accuracy.
• Excellent communication and interpersonal abilities.
• Ability to multitask and prioritize workload in a fast-paced environment.
• Familiarity with construction industry terminology and documentation is an advantage.
• Knowledge of construction management software (e.g., Procore, Aconex, or similar) is a plus.

Candidate Profile:

• Has good knowledge and experience of administering construction sites.
• Has strong organizing and multitasking skills.
• Has good interpersonal skills and problem-solving abilities.
• Is fluent in the local languages.
• Has working knowledge of MS Word and Excel.
• Has very good verbal and written communication skills.
• Displays tact and finesse in dealing with visitors and statutory authorities.

Benefits:

• Well-defined leave policy with paid & sick leaves apart from an annual holiday list.
• Annual Bonus.
• Open, Young, and Vibrant Culture.
• Working with minds that are here to develop dynamic and exciting projects that will become landmarks of the future.