SCM – Lead

Job Description:

Role: SCM – Lead
Location: Worli, Mumbai
Salary: Open to Discuss
Role Purpose: To lead and execute the end-to-end supply chain cycle — from sales order
validation to final shipment dispatch and client acknowledgement — ensuring seamless
planning, inventory control, procurement coordination, warehouse management, and
logistics execution, with a strong focus on timelines, compliance, cost-efficiency, and
customer satisfaction.
Key Objectives & Responsibilities
1. Sales Order (SO) Validation
 Review and validate sales orders for timelines, specifications, product requirements,
and special instructions with the respective stakeholders
 Flag and resolve discrepancies proactively with sales and operations teams.
2. Planning & Coordination
 Translate client requirements into an execution schedule aligned with delivery
commitments.
 Coordinate with internal stakeholders (production, purchase, quality, warehouse,
logistics) to ensure readiness.
 Track progress against plan and escalate risks early.
3. Inventory Management
 Maintain an overview of stock levels across materials availability as per the
requirement.
 Validate and approve indents in the system; be available as and when required for
vendor negotiations.
 Equip the inventory team with best practices to ensure stocking accuracy and timely
availability.
4. Purchase Coordination & Overview
 Validate indents and coordinate with purchase team for timely release and
procurement of materials as per the client orders.
 Oversee critical cases such as advance payments, urgent sourcing, or vendor
delivery delays and provide solutions to the stakeholders to jointly address them.
 Escalate unresolved purchase issues to higher management as per the situation
requirement.
5. Logistics Management
 Work closely with the Logistics Head to track and monitor shipments in real time;
address potential delays or risks in coordination with the logistics team.
 Negotiate freight rates and transportation contracts to optimize costs.
 Ensure proactive communication of shipment status to stakeholders. Escalate any
potential risks or delays to management immediately.

6. Factory Coordination
 Work closely with factory/production teams for indents, resolve bottlenecks if any or
escalate to management in case resolution is not done under own control.
7. Warehouse Management
 Ensure all finished goods and materials are stored in designated areas per SOPs
and client specifications.
 Monitor availability of primary and secondary packaging materials as per dispatch
requirements.
 Implement best practices in warehouse operations for safety, compliance, and space
optimization.
8. Shipment Planning & Dispatch
 Oversee dispatch (local and exports) planning to align with client-specific timelines
and instructions.
 Ensure zero error in shipments through proper checks on product, packaging, and
documentation.
 Track deliveries until client acknowledgement/Proof of Delivery (POD) is received.
9. Documentation & Compliance
 Ensure all shipment-related documents (invoices, delivery notes, export docs,
compliance certificates) are accurately prepared and docked in the system.
 Share necessary documents and updates with internal and external stakeholders
promptly.
10. Risk Mitigation & Compliance Assurance
 Ensure timely and accurate preparation of statutory documentation (GST invoices,
eWay bills, Bill of Entry, etc.).
 Monitor and mitigate risks related to logistics disruptions, regulatory penalties, or
client non-compliance.
 Oversee cold chain management (temperature-sensitive shipments), ensuring quality
preservation and adherence to specifications.
 Establish contingency plans for supply chain disruptions including transport delays,
vendor failures, packaging damages – breakage, leakage or tear, and inventory
shortages.
 Conduct periodic risk reviews and escalate unresolved high-risk cases to
management.

11. Reporting & Review
 Provide regular updates to management on supply chain performance.
 Reports to include:
o Daily: Order execution status, dispatches completed, pending dispatches,
critical issues.
o Weekly: Inventory status (raw material, WIP, FG), logistics update,
procurement follow-ups, client POD closures.
o Monthly: On-Time-In-Full performance, freight cost analysis, vendor
performance, order cycle times, process deviations, and improvement
initiatives.

 Prepare exception reports immediately in case of critical delays, shortages, or client
escalations.