Sr. Executive - HR and Admin

Job Description:

Key Responsibilities:

1. Facility & Welfare Management

• Manage and maintain employee welfare facilities including drinking water, tiffin room, rest room, OHC, latrines, changing rooms, sitting areas, and crèche.

• Ensure compliance with the Factory Act, 1948 and related statutory norms.

• Oversee 5S implementation and hygiene standards across the plant and colony.

2. Canteen Management

• Conduct canteen committee meetings and track food waste, hygiene, and employee feedback.

• Ensure proper food storage, pest control, staff medical records, food testing (yearly), and gas pressure testing (yearly).

• Monitor daily operations including food preservation, utensil tracking, and sitting arrangements.

3. Colony & Housing Management

• Manage housing facilities including maintenance, water supply, housekeeping, complaint handling, and monthly costing.

4. Employee Engagement & Event Management

• Organize and execute sports events, birthday celebrations, cultural programs, and other employee engagement activities.

• Plan and manage corporate events, annual functions, and festival celebrations.

5. Guest & Travel Management

• Develop and enforce guest handling SOPs, maintain visitor registers, and ensure high standards of hospitality.

• Coordinate staff tours and travel arrangements including bookings and vendor management.

6. Asset & Vendor Management

• Maintain asset records, ensure tagging, tracking, and preventive maintenance.

• Handle vendor selection, rate negotiation, relationship management, and service quality assurance.

7. Housekeeping & Horticulture

• Supervise housekeeping manpower and monitor hygiene through quality checklists.

• Plan and maintain greenery, manage plantation records, and upkeep of horticulture equipment.

8. PPM & Office Administration

• Oversee plant preventive maintenance (PPM) for office infrastructure including civil work, furniture, appliances, etc.

• Handle telecom systems and general office administration.

9. Waste, Water & Environmental Management

• Monitor STP/ETP operations (15KL, 50KL, 150KL, and 10KL respectively).

• Maintain records for STP, ETP, borewells, rainwater harvesting, and related environmental data.

• Handle waste composting and compliance with environmental norms.

10. Special Assignments

• Management and upkeep of the company temple including religious events and cleanliness.

• Assist in handling new office projects from planning to execution.

Key Achievements:

• Successfully implemented Lighthouse ERP – HR Module at Jay Jagdamba Ltd. (2017)

Required Skills & Qualifications:

• Bachelor's degree in any discipline (preferred: Administration/Management)

• 3–7 years of experience in administration or facility management, preferably in manufacturing or industrial environments.

• Strong knowledge of factory norms, audits (EY, ISO, Internal), and statutory compliance.

• Certified First-Aider, Fire Fighter; ERP (On-site/Off-site), Mock Drill certified.

• Proficient in data handling, vendor coordination, and preventive maintenance.

Key Strengths:

• Quick learner, team player, positive attitude, result-oriented

• Strong leadership and interpersonal skills

• Friendly and polite in professional conduct