Receptionist cum Admin

Job Description:

Position Overview:
As a Receptionist cum Admin, she will play a crucial role in ensuring the smooth functioning of our organization by providing exceptional administrative support and handling various receptionist and human resources tasks. This position requires excellent organizational skills, strong communication abilities, and the ability to multitask effectively.

Roles and Responsibilities:
1. Reception Duties:
• Greet visitors, clients, and employees with a warm and professional demeanor.
• Answer incoming calls, direct them to the appropriate individuals, and take accurate messages when necessary.
• Maintain a tidy and organized reception area.
• Manage incoming and outgoing mail and packages.
• Assist with scheduling appointments and managing meeting room bookings.
• Coordinate with various departments to ensure seamless communication and efficiency.

2. HR Administrative Support:
• Assist with the maintenance of employee records, including data entry, filing, and updating employee information.
• Support the HR team with employee data analysis, reporting, and other administrative tasks as required.
• Assist with new employee onboarding and offboarding processes, including organizing orientation sessions and collecting necessary paperwork.
• Coordinate employee training sessions, workshops, and events.
• Support HR initiatives and programs, such as performance management, employee engagement, and wellness activities.
• Assist with payroll administration and maintain accurate attendance records.
• Handle confidential information with discretion and ensure compliance with relevant data protection regulations.

3. Employee Engagement and Festivals:
• Plan and coordinate employee engagement initiatives, including festivals and celebrations, to promote a positive and inclusive work culture.
• Collaborate with cross-functional teams to organize and execute festive events, such as holiday parties, team-building activities, and recognition programs.
• Manage logistics for festivals and celebrations, including budgeting, venue selection, decorations, catering, and entertainment.

4. General Administrative Tasks:
• Provide general administrative support, such as photocopying, scanning, filing, and organizing documents.
• Assist in maintaining office supplies and inventory management.
• Help coordinate travel arrangements for employees, if required.
• Collaborate with the facilities team to ensure a well-maintained and efficient office environment.

Qualifications and Skills:
- Excellent verbal and written communication skills.
- Proficient computer skills, including MS Office Suite.
- Bachelor's degree (or equivalent experience).
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Attention to detail and the ability to maintain confidentiality.
- Creativity and a keen eye for event planning and execution.