Executive Assistant – Management Mumbai

Job Description:

Executive Support: Provide high-level executive assistance to the Promoters, including calendar management,
meeting coordination, information collation, and preparation of high-quality business presentations and reports.
 Stenography & Documentation: Skilled in shorthand (stenography) for efficient note-taking and dictation. Draft
official correspondence, internal circulars, and maintain clear and professional communication with senior
management.
 Office & Administrative Management: Oversee the smooth functioning of the office by maintaining organized
filing systems, updating databases, and managing contact directories to ensure operational efficiency.
 Multitasking & Coordination: Handle a wide range of responsibilities, including secretarial functions, document
control, correspondence, and interdepartmental coordination to support daily operations.
 Meeting Management: Schedule and organize executive meetings, conferences, and events with a strong focus
on planning, logistics, and attention to detail. Responsible for preparing and circulating Minutes of Meetings
(MoM).
 Travel Management: Coordinate complex travel arrangements—both international and domestic—including visa
processing, itinerary planning, bookings, and expense reporting for the COO and senior management.
 MIS & Reporting: Prepare regular MIS reports, executive dashboards, and analytical summaries, ensuring timely
data inputs and accuracy in reporting formats.
 Team Supervision: Lead and supervise administrative and office support teams, ensuring smooth execution of
tasks while maintaining workflow discipline and adherence to deadlines.
 Event Management: Assist in organizing and executing high-level corporate events such as annual conferences,
supplier meets, and customer seminars.
 Cultural & Global Exposure: Possess hands-on experience working in both domestic and international
environments. Well-versed with diverse work cultures and professional protocols, having traveled extensively for
business-related assignments.