Admin & Accounts Executive

Role Summary

Responsible for handling day-to-day accounting, finance entries, and basic administrative operations, including documentation, HR support, and quotation preparation. The role ensures accurate record keeping, smooth coordination among departments, and timely reporting.

KRA: Task / Activities

Accounting & Finance (60%)

●        Enter daily purchase, sales, payment, and receipt vouchers in Tally Prime.

●        Maintain party-wise ledgers, verify bills, and match payments.

●        Prepare and share daily/weekly outstanding reports.

●        Support GST filing – export data, sales/purchase summary.

●        Record and reconcile bank transactions monthly.

Administrative Tasks (25%)

●        Manage attendance tracking, leave register, and HR/admin documentation.

●        Maintain files, invoices, receipts, quotations, and correspondence.

●        Coordinate with sales and store teams for approvals and document flow.

●        Handle communication with dealers, vendors, and service providers.

Quotation & Excel Work (15%)

●        Prepare dealer quotations and maintain Excel templates.

●        Maintain price lists and rate revision trackers.

●        Assist management in MIS and report preparation.

KPI: Performance Metrics

●        Timely and error-free data entry in Tally.

●        Accuracy of ledgers, reconciliation, and reports.

●        On-time submission of quotations and MIS reports.

●        Efficient coordination and communication across departments.

Skills & Attitude (A in BARE Fit)

Required Skills

Preferred skills

●        Proficiency in Tally Prime (mandatory)

●        Strong MS Excel skills (formulas, formatting, quotations)

●        Basic understanding of GST processes and reports

●        Experience in trading/distribution companies

●        Exposure to vendor and dealer coordination

Attitude Required for This Position

●        Organized and detail-oriented

●        Proactive ownership mindset

●        Good written and verbal communication in English & Tamil

●        Positive, dependable, and team-oriented