Executive Assistant

Job Description:

1. S

   1. Administrative Support

   • Manage the Director’s calendar, appointments, and travel arrangements.

   • Prepare, edit, and organize correspondence, reports, presentations, and other documents.

   • Maintain organized filing systems (digital and physical).

   • Handle confidential information with discretion and professionalism.

   2. Communication & Coordination

   • Act as the primary point of contact between the Director and internal/external stakeholders.

   • Draft and manage correspondence, emails, and communications on behalf of the Director.

   • Coordinate and prepare materials for meetings, presentations, and conferences.

   • Take meeting minutes, track action items, and ensure timely follow-up.

   3. Project & Operational Support

   • Assist in project coordination, tracking timelines, and deliverables.

   • Conduct research, compile data, and prepare briefing materials as needed.

   • Support strategic and operational initiatives led by the Director.

   4. Relationship Management

   • Build and maintain positive relationships with key partners, clients, and internal teams.

   • Liaise with other departments to ensure alignment with the Director’s priorities.

   5. Office & Team Support

   • Oversee administrative logistics for departmental events, workshops, and offsites.

   • Manage expense reports, budgets, and vendor coordination.

   • Support team communications and engagement activities.