Receptionist & Administration Assistant

Job Description:

Job Title: Receptionist & Administration Assistant

Location: Saudi Arabia

Industry: Oil & Energy Budget:

Saudi: 5000 SAR

About the Role

We are proud to be one of the leading firms in the Oil & Energy sector, committed to operational excellence and professional growth. As part of our expansion, we are seeking a Receptionist & Administration Assistant who is organized, proactive, and capable of managing multiple administrative functions with efficiency. This role is ideal for candidates with solid administrative experience and hands-on ERP software knowledge who are eager to contribute to a fast-paced, professional work environment.

Key Responsibilities

• Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently. •

Coordinate meetings, appointments, and maintain office calendars.

• Manage daily administrative tasks – filing, typing, scanning, copying, and document binding.

• Maintain office supplies inventory: track stock levels, raise purchase requests, and follow up on deliveries.

• Handle petty cash transactions with proper documentation and accountability.

• Input and maintain accurate data in ERP systems for administrative and operational purposes.

• Prepare letters, reports, presentations, and internal communication materials.

• Support HR and admin activities including employee record management, onboarding coordination, and attendance tracking.

• Coordinate with vendors, maintenance teams, and service providers for smooth office operations.

• Arrange travel logistics including hotel bookings, transportation, and ticketing when required.

Ensure the reception area and common spaces are well-presented and maintained.

• Support cross-departmental coordination to ensure timely completion of administrative tasks.


Qualifications & Experience

• Education: Bachelor’s degree or diploma in Business Administration, Office Management, or a related discipline.

• Experience: Minimum 2–3 years in an administrative role.

Technical Requirement:

o Mandatory: ERP software experience (any platform such as SAP, Oracle, or equivalent).
o Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
o Basic knowledge of office equipment (printers, scanners, PBX systems).

Key Skills & Attributes

• Excellent communication skills in English and Arabic
• Strong organizational, multitasking, and time management abilities.  Professional demeanor with a customer-focused approach.
• High attention to detail and commitment to maintaining confidentiality.
• Positive attitude, reliability, and ability to work independently and as part of a team.

ERP Experience: Mandatory.
Admin Experience: Mandatory