Logistic Executive

Job Description:

A. Documentation & Compliance (The Core)

Prepare, review, and process a complete set of export documents, including but not limited to:
Commercial Invoice (CI)
Packing List (PL)
Shipping Bill (SB) / Bill of Entry (BOE)
Bill of Lading (B/L) / Airway Bill (AWB)
Certificate of Origin (CoO)
Fumigation Certificates and other required health/quality certifications.
Ensure all documents are compliant with the importing country's regulations, Incoterms, Letter of Credit (LC) terms, and internal company policies.
Liaise with banks for negotiation and submission of documents under Letter of Credit (LC) and Documentary Collection (DP/DA) terms.
Maintain an organized filing system (physical and digital) for all export documentation, making it readily accessible for audits.

B. Coordination & Logistics

Coordinate with the Production and Sales teams to confirm shipping schedules, cargo readiness, and booking details.
Liaise with Freight Forwarders, Shipping Lines, CHAs (Customs House Agents), and Transporters for timely vessel/flight bookings, container stuffing, and customs clearance.
Track and trace shipments from the point of dispatch until final delivery and confirm proof of export/delivery.
Manage the issuance of shipping instructions and ensure accurate manifestation of cargo.

C. Regulatory & Financial

Process and follow up on applications for export incentives and schemes (e.g., RoDTEP, MEIS, etc., as applicable).
Coordinate with the Finance team to ensure timely collection of payments and submission of necessary documents for realization.
Handle queries and resolve discrepancies with Customs, DGFT, and other regulatory bodies.