EXECUTIVE ASSISTANT

Job Description:

• Calendar Management: Schedule meetings, appointments, and plan reviews.

• Communication: Draft, review, and send communications on behalf of the company executive.

• Meeting Preparation: Organize meetings, gather relevant documents, and handle logistics.

• Travel Management: Make travel arrangements (both domestic and international) for the executive. Coordinate with travel agents and concierge services.

• Phone and Email Handling: Answer and respond to phone calls, conveying messages promptly. Prioritize emails and respond when necessary

. • Record Keeping: Maintain various records and documents for the company executive.

• Administrative Tasks: Handle printing, faxing, mail/overnight packages, copying, filing, and email management.

• Meeting Participation: Attend meetings, take detailed notes, and prepare initial drafts of meeting minutes and summaries.

Qualifications • Experience: 2-5 years of coordinator experience.

• Education: Bachelor’s degree preferred.

• Language Skills: Excellent written and verbal communication skills in English.

• Technical Skills: o Basic proficiency in Microsoft 365 tools (Excel, Word, PowerPoint, and Outlook). o Strong follow-up skills are essential. Additional Skills

• Effective time-management abilities.

• Attention to detail.

• Calendar management expertise.

• Strong organizational skills

. • Multitasking capability.

• Interpersonal skills.

• Keen desire to learn and contribute.