Junior Proposal & RFP Executive

Role & Responsibilities (R in BARE Fit)

Role Summary

The Junior Proposal & RFP Executive will support the preparation of proposals, tenders, and RFP responses by analyzing bid documents, extracting key requirements, coordinating with internal teams, and drafting structured, compliant, and high-quality proposal content. The role plays a critical part in supporting business development and ensuring timely submissions.

KRA: Task / Activities

•  Read, analyses, and interpret RFPs, RFQs, EOIs, and tender documents.
•  Identify scope, eligibility criteria, submission formats, and compliance requirements.
•  Prepare concise RFP summaries for internal review and decision-making.

 Draft, format, and edit proposal sections such as company profiles, capability statements, methodologies, and timelines.

•  Coordinate with internal teams (research, finance, operations, leadership) to gather required inputs.
•  Maintain version control and ensure compliance with submission guidelines.
•  Develop and update standard templates, boilerplate content, and reusable proposal materials.
•  Support preparation of presentations, cover letters, annexures, and supporting documents.
•  Track upcoming tenders and maintain a database of opportunities.
•  Prepare submission checklists and ensure completeness before final submission.
•  Ensure timely delivery of drafts and final proposals.

KPI: Performance Metrics

•  Accuracy and completeness of RFP summaries and proposal drafts.
•  Compliance rate with RFP/tender requirements.
•  Timeliness of proposal submissions.
•  Quality and clarity of written content.
•  Effectiveness of coordination with internal stakeholders.
•  Reduction in rework and errors in submissions.

Skills & Attitude (A in BARE Fit)

Required Skills

Preferred skills

•    Strong ability to read, understand, and interpret technical and commercial documents.
•   Good written communication skills with structured and clear writing ability.
•   Basic proficiency in MS Word, PowerPoint, Excel, or Google Workspace.
•   Strong attention to detail and adherence to formatting guidelines.
•   Ability to manage multiple tasks and meet tight deadlines.
•   Strong coordination and organizational skills.

·         Exposure to proposal preparation, tenders, or government bidding portals.

·         Basic understanding of project management or service delivery models.

·         Familiarity with compliance matrices, checklists, and document formatting tools.

Attitude Required for This Position

•   Curious and eager to learn.
•   Detail-oriented with a high sense of ownership.
•   Proactive and dependable team player.
•   Calm and focused under deadline pressure.
•   Open to feedback and continuous improvement.