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The Company Secretary is responsible for ensuring corporate governance, legal and regulatory compliance, and effective communication between the company, shareholders, and regulatory authorities. This role involves advising the board, maintaining statutory records, managing corporate filings, ensuring compliance with corporate laws, and safeguarding the company’s legal interests.
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Core (Technical / operational responsibilities e.g. functional duties, financial mgt., project management)
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1. Corporate Governance & Board Support – Organize board meetings, record minutes, and ensure timely follow-up on board resolutions. Advise on corporate governance best practices and ensure the board operates within regulatory and ethical standards.
2. Legal & Regulatory Compliance – Ensure full compliance with corporate laws, SEBI regulations, and statutory filings. Maintain and update statutory records, ensuring timely submission of returns to regulatory authorities like RoC, NSE, BSE, and SEBI.
3. Company Secretarial Services – Manage shareholder communications, issue notices for AGMs/EGMs, and facilitate smooth share transfers. Ensure all corporate filings related to mergers, acquisitions, and restructuring are completed accurately and on time.
4. Advisory Assistance – Provide expert advice to the board and management on governance, compliance, and risk mitigation. Draft, review, and execute key corporate agreements, contracts, and policies to safeguard the company’s interests.
5. Corporate Finance & Compliance – Support financial reporting, ensuring disclosures align with regulatory requirements. Assist in corporate structuring, mergers, acquisitions, and financial transactions while ensuring compliance with statutory and taxation laws.
6. CSR Compliance – Oversee Corporate Social Responsibility (CSR) initiatives and ensure compliance with CSR obligations. Monitor CSR spending, assess project impact, and align programs with the company’s sustainability goals.
7. Liaison with Regulators & External Authorities – Act as the company’s key liaison with government bodies, ensuring smooth communication with regulatory authorities. Manage legal disputes, arbitration, and litigation by coordinating with external legal counsel.
8. Record Management & Compliance Tracking – Maintain comprehensive corporate records, including shareholder agreements, Articles of Association, and compliance documents. Support internal and external audits, ensuring all documentation is up-to-date and aligned with legal requirements.
9. Trade Mark & IPR Coordination – Manage the company’s intellectual property portfolio, ensuring proper protection and registration of trademarks and patents. Coordinate with legal teams for IP litigation, ensuring all necessary documentation and compliance processes are in place.
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PEOPLE MANAGEMENT (Responsibility for leading, motivating and developing staff, excludes supervisory responsibilities)
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1. Lead and mentor the compliance and legal team, ensuring adherence to corporate governance.
2. Conduct training programs for management and employees on regulatory changes, compliance policies, and ethical business conduct.
3. Promote a culture of transparency, accountability, and legal awareness within the organization.
4. Ensure that corporate policies and governance principles are understood and followed across all levels of the company.
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DECISION – MAKING
1. Approve corporate filings, regulatory submissions, and compliance-related documentation.
2. Make strategic decisions related to corporate governance, legal risk management, and compliance policies.
3. Provide advisory support on M&A, corporate restructuring, and shareholder agreements.
4. Handle legal disputes, IP protection strategies, and CSR compliance matters.
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KEY SKILLS REQUIRE
1. Corporate Governance & Compliance – Strong knowledge of Companies Act, SEBI regulations, and corporate law.
2. Legal & Regulatory Expertise – Experience handling corporate legal matters, contracts, and risk mitigation.
3. Financial & Reporting Acumen – Ability to oversee financial disclosures, statutory filings, and shareholder communication.
4. Stakeholder Management – Strong engagement with board members, investors, regulatory authorities, and legal counsel.
5. Risk Management & Ethical Oversight – Ability to identify, mitigate, and manage legal and regulatory risks.
6. Communication & Negotiation Skills – Expertise in drafting legal documents, negotiating agreements, and presenting to the board.
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