Junior Proposal & RFP executive

Role Summary

The Junior Proposal & RFP Executive will support the preparation of proposals, tenders, and RFP responses by analyzing bid documents, extracting key requirements, coordinating with internal teams, and drafting structured, compliant, and high-quality proposal content. The role plays a critical part in supporting business development and ensuring timely submissions.

KRA: Task / Activities

·  Read, analyze, and interpret RFPs, RFQs, EOIs, and tender documents.

·  Identify scope, eligibility criteria, submission formats, and compliance requirements.

·  Prepare concise RFP summaries for internal review and decision-making.

Draft, format, and edit proposal sections such as company profiles, capability statements, methodologies, and timelines.

·  Coordinate with internal teams (research, finance, operations, leadership) to gather required inputs.

·  Maintain version control and ensure compliance with submission guidelines.

·  Develop and update standard templates, boilerplate content, and reusable proposal materials.

·  Support preparation of presentations, cover letters, annexures, and supporting documents.

·  Track upcoming tenders and maintain a database of opportunities.

·  Prepare submission checklists and ensure completeness before final submission.

·  Ensure timely delivery of drafts and final proposals.

KPI: Performance Metrics

·  Accuracy and completeness of RFP summaries and proposal drafts.

·  Compliance rate with RFP/tender requirements.

·  Timeliness of proposal submissions.

·  Quality and clarity of written content.

·  Effectiveness of coordination with internal stakeholders.

·  Reduction in rework and errors in submissions.