Executive Assistant to MD

Job Description:

Work Experience

• 3–5 years of experience as an Executive Assistant / Secretary to the Managing Director or Senior Leadership.
• We are not looking for a conventional E.A. We require someone proactive, sharp, highly organized, and solution-oriented, someone who can anticipate requirements, take ownership, and act independently (similar to the efficiency and execution standards demonstrated in The Devil Wears Prada).
• Candidates with experience as an Office Coordinator having strong administrative and coordination capabilities will also be considered.

 Educational Qualification

• Graduate from a recognized university.
• Secretarial training or certification preferred.

Skill Set Required

1. Exceptional Follow-Up Skills (Non-Negotiable) This is the most critical requirement.

• Ability to track tasks, commitments, payments, meetings, reports, and ensure timely closure without repeated reminders.
• Strong ownership mindset and accountability.
• Ability to maintain trackers and ensure zero pending actions. Candidates without strong follow-up discipline will not be considered.

2. Technical Skills

• Strong working knowledge of MS Office (Excel & Word mandatory). \
• Ability to prepare reports, maintain MIS, manage documentation, and structure information professionally.
• Shorthand preferred.

3. Communication Skills

• Good command over English (spoken and written).
• Confident in drafting professional emails and official correspondence. Key Responsibilities
• Manage the Managing Director’s calendar, meetings, and scheduling.
• Ensure continuous follow-up with internal teams and external stakeholders.
• Prepare reports, presentations, MIS trackers, and documentation.
• Coordinate with departments, vendors, and clients.
• Maintain strict confidentiality of sensitive business matters.
• Handle both professional and occasional personal tasks of the Managing Director with discretion. Personal Arbutus
• Honest and trustworthy.
• High integrity and confidentiality standards.

• Stable employment history (not a frequent job-switcher).

• Preferably married, with a stable family background.
• Residing within 45 minutes of travel time from the office.
• Highly organized, disciplined, and calm under pressure.